Secretary to Directors of Writing Program and Writing Center - #1001121
Ball State University
Date: Aug 5, 2022
City: Muncie, IN
Contract type: Full time
Position Information
Position Title
Secretary to Directors of Writing Program and Writing Center
About this Opportunity
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts
Salary Grade
9
Wages Begin At
14.6
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Function
Provide administrative support functions for the Directors and Assistant Directors of both the Writing Program and Writing Center, and to the overall Department of English as needed
Minimum Education
Eighteen months of training or education beyond high school or equivalent
Minimum Experience
Over one year of office or related experience
Minimum Other
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship
Preferred Education
Associate’s degree from an accredited institution with formal training in office management
Preferred Experience
At least 3 years of office or related experience
Related experience with database and office computer applications; supervisory experience
Preferred Other
Position Title(s) Supervised
Student
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world
Department
English:700100
Department Information
Department Email or Phone Number
[email protected]
Duties & Responsibilities
Ranking
1
Job Duty
Perform secretarial duties for the Directors and Associate Director(s) of the Writing Program, Writing Center and Assistants to the Director; maintain calendars and/or inboxes; schedule meetings; prepare materials for classes and presentations; maintain files and record systems; as requested, draft and/or deliver correspondence
Ranking
2
Job Duty
Serve as receptionist for Writing Program and Writing Center office; provide information regarding curriculum, placement, programs and procedures; schedule appointments for Writing Center tutorials and maintain schedule for Writing Center tutors, direct pertinent queries or concerns to Directors. Produce employee shift reports to track hourly and assistantship student workers and GAs’ attendance. Create and maintain track sheets of interested applicants for Writing Center tutoring positions, collect and distribute application materials as needed. Monitor client report form submissions
Ranking
3
Job Duty
Order textbooks for all English Department undergraduate and graduate courses; order and distribute desk copies for faculty; contact textbook representatives to facilitate text reviews/adoptions and coordinate publisher’s representatives’ visits. Work with Bracken Library to ensure up-to-date texts are maintained within Course Reserves. Process requests for non-approved texts for Writing Program courses
Ranking
4
Job Duty
Assist in maintaining digital platforms including but not limited to Box (for the collection of departmental syllabi), WordPress (for the Writing Program’s digital text BallPoint), SiteCore (for the department’s directory and websites), Google/Outlook calendars (for departmental events), Google Drive (for online tutoring), MyWCOnline (for Writing Center schedule), etc
Ranking
5
Job Duty
Assist in preparation for Writing Program and Writing Center tutor workshops and training sessions, including booking venues, creating materials, obtaining supplies and tracking attendance. Coordinate, advertise and assist with WP and WC events, including orientations, outreach opportunities, open houses and speaker series
Ranking
6
Job Duty
Schedule and administer all credit-by-examination tests; distribute completed exams to graders and process results. Assist with the collection and processing of Writing Program-related Academic Ethics policy violations, Course Incomplete requests, and other course or grade issues as relevant to ENG 101, 102, 103, 104 and/or 114 courses
Ranking
7
Job Duty
Retrieve and compile relevant records necessary for Directors’ assessment of Writing Program curriculum; supply information necessary for research conducted by Writing Program faculty/graduate students
Ranking
8
Job Duty
Assist with first-year GA mentoring logistics, including assigning or recommending assignments of mentor/mentee pairings based on graduate course enrollment and Writing Center assistantship assignments. Collect, duplicate and file teaching observations and annual reports and schedule appointments for mentees, mentors, and Writing Program administration to discuss GA teaching performance. Provide relevant information to the department for the processing of payment for mentor stipends. Maintain confidentiality when filing or distributing materials related to the evaluation of teaching performance
Ranking
9
Job Duty
Assist with preparing facilities for Writing Center outreach events and community writing groups, including but not limited to the Faculty Breakfast Club and Just Write Graduate Students. Maintain and report attendance to the Director as requested
Ranking
10
Job Duty
Download and/or produce and distribute aggregate data reports on tutor performance and Writing Center usage statistics as requested by the Writing Center Director. Maintain incident reports and follow up with Directors regarding solutions
Ranking
11
Job Duty
As directed, assist in the maintenance of Writing Program and Center budget documents, tracking anticipated and actual expenses. Collect and/or distribute Writing Program or Writing Center related travel funding requests and student travel notices, and work with the Department’s Administrative Coordinator to ensure the proper distribution of these awards. Create, process, disseminate and/or additional forms as requested by the Director
Ranking
12
Job Duty
Perform other related duties and special projects as assigned
Ranking
13
Job Duty
Where appropriate, direct students and/or faculty to relevant resources including, but not limited to the Department main office, Graduate Programs office, classrooms and conference spaces, etc
Ranking
14
Job Duty
Maintain regular and predictable attendance
Posting Detail Information
Posting Number
202201044SF
Desired Start Date
09/06/2022
Position End Date (if temporary)
Open Date
08/05/2022
Close Date
08/19/2022
Open Until Filled
No
Special Instructions Summary
Position Title
Secretary to Directors of Writing Program and Writing Center
About this Opportunity
Inclusive Excellence Statement
At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts
Salary Grade
9
Wages Begin At
14.6
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Function
Provide administrative support functions for the Directors and Assistant Directors of both the Writing Program and Writing Center, and to the overall Department of English as needed
Minimum Education
Eighteen months of training or education beyond high school or equivalent
Minimum Experience
Over one year of office or related experience
Minimum Other
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship
Preferred Education
Associate’s degree from an accredited institution with formal training in office management
Preferred Experience
At least 3 years of office or related experience
Related experience with database and office computer applications; supervisory experience
Preferred Other
Position Title(s) Supervised
Student
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world
Department
English:700100
Department Information
Department Email or Phone Number
[email protected]
Duties & Responsibilities
Ranking
1
Job Duty
Perform secretarial duties for the Directors and Associate Director(s) of the Writing Program, Writing Center and Assistants to the Director; maintain calendars and/or inboxes; schedule meetings; prepare materials for classes and presentations; maintain files and record systems; as requested, draft and/or deliver correspondence
Ranking
2
Job Duty
Serve as receptionist for Writing Program and Writing Center office; provide information regarding curriculum, placement, programs and procedures; schedule appointments for Writing Center tutorials and maintain schedule for Writing Center tutors, direct pertinent queries or concerns to Directors. Produce employee shift reports to track hourly and assistantship student workers and GAs’ attendance. Create and maintain track sheets of interested applicants for Writing Center tutoring positions, collect and distribute application materials as needed. Monitor client report form submissions
Ranking
3
Job Duty
Order textbooks for all English Department undergraduate and graduate courses; order and distribute desk copies for faculty; contact textbook representatives to facilitate text reviews/adoptions and coordinate publisher’s representatives’ visits. Work with Bracken Library to ensure up-to-date texts are maintained within Course Reserves. Process requests for non-approved texts for Writing Program courses
Ranking
4
Job Duty
Assist in maintaining digital platforms including but not limited to Box (for the collection of departmental syllabi), WordPress (for the Writing Program’s digital text BallPoint), SiteCore (for the department’s directory and websites), Google/Outlook calendars (for departmental events), Google Drive (for online tutoring), MyWCOnline (for Writing Center schedule), etc
Ranking
5
Job Duty
Assist in preparation for Writing Program and Writing Center tutor workshops and training sessions, including booking venues, creating materials, obtaining supplies and tracking attendance. Coordinate, advertise and assist with WP and WC events, including orientations, outreach opportunities, open houses and speaker series
Ranking
6
Job Duty
Schedule and administer all credit-by-examination tests; distribute completed exams to graders and process results. Assist with the collection and processing of Writing Program-related Academic Ethics policy violations, Course Incomplete requests, and other course or grade issues as relevant to ENG 101, 102, 103, 104 and/or 114 courses
Ranking
7
Job Duty
Retrieve and compile relevant records necessary for Directors’ assessment of Writing Program curriculum; supply information necessary for research conducted by Writing Program faculty/graduate students
Ranking
8
Job Duty
Assist with first-year GA mentoring logistics, including assigning or recommending assignments of mentor/mentee pairings based on graduate course enrollment and Writing Center assistantship assignments. Collect, duplicate and file teaching observations and annual reports and schedule appointments for mentees, mentors, and Writing Program administration to discuss GA teaching performance. Provide relevant information to the department for the processing of payment for mentor stipends. Maintain confidentiality when filing or distributing materials related to the evaluation of teaching performance
Ranking
9
Job Duty
Assist with preparing facilities for Writing Center outreach events and community writing groups, including but not limited to the Faculty Breakfast Club and Just Write Graduate Students. Maintain and report attendance to the Director as requested
Ranking
10
Job Duty
Download and/or produce and distribute aggregate data reports on tutor performance and Writing Center usage statistics as requested by the Writing Center Director. Maintain incident reports and follow up with Directors regarding solutions
Ranking
11
Job Duty
As directed, assist in the maintenance of Writing Program and Center budget documents, tracking anticipated and actual expenses. Collect and/or distribute Writing Program or Writing Center related travel funding requests and student travel notices, and work with the Department’s Administrative Coordinator to ensure the proper distribution of these awards. Create, process, disseminate and/or additional forms as requested by the Director
Ranking
12
Job Duty
Perform other related duties and special projects as assigned
Ranking
13
Job Duty
Where appropriate, direct students and/or faculty to relevant resources including, but not limited to the Department main office, Graduate Programs office, classrooms and conference spaces, etc
Ranking
14
Job Duty
Maintain regular and predictable attendance
Posting Detail Information
Posting Number
202201044SF
Desired Start Date
09/06/2022
Position End Date (if temporary)
Open Date
08/05/2022
Close Date
08/19/2022
Open Until Filled
No
Special Instructions Summary
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