Secretary to Directors of Writing Program and Writing Center - #1001121

Ball State University

Date: Aug 5, 2022
City: Muncie, IN
Contract type: Full time
Ball State University
Position Information

Position Title

Secretary to Directors of Writing Program and Writing Center

About this Opportunity

Inclusive Excellence Statement

At Ball State University, inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We encourage applicants to familiarize themselves with our Inclusive Excellence Plan to learn more about our commitment and to identify how you might contribute to these efforts

Salary Grade


Wages Begin At






Pre-Employment Screening

Requires successful completion of a background check and education verification.

Position Function

Provide administrative support functions for the Directors and Assistant Directors of both the Writing Program and Writing Center, and to the overall Department of English as needed

Minimum Education

Eighteen months of training or education beyond high school or equivalent

Minimum Experience

Over one year of office or related experience

Minimum Other

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship

Preferred Education

Associate’s degree from an accredited institution with formal training in office management

Preferred Experience

At least 3 years of office or related experience

Related experience with database and office computer applications; supervisory experience

Preferred Other

Position Title(s) Supervised


EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world



Department Information

Department Email or Phone Number

[email protected]

Duties & Responsibilities



Job Duty

Perform secretarial duties for the Directors and Associate Director(s) of the Writing Program, Writing Center and Assistants to the Director; maintain calendars and/or inboxes; schedule meetings; prepare materials for classes and presentations; maintain files and record systems; as requested, draft and/or deliver correspondence



Job Duty

Serve as receptionist for Writing Program and Writing Center office; provide information regarding curriculum, placement, programs and procedures; schedule appointments for Writing Center tutorials and maintain schedule for Writing Center tutors, direct pertinent queries or concerns to Directors. Produce employee shift reports to track hourly and assistantship student workers and GAs’ attendance. Create and maintain track sheets of interested applicants for Writing Center tutoring positions, collect and distribute application materials as needed. Monitor client report form submissions



Job Duty

Order textbooks for all English Department undergraduate and graduate courses; order and distribute desk copies for faculty; contact textbook representatives to facilitate text reviews/adoptions and coordinate publisher’s representatives’ visits. Work with Bracken Library to ensure up-to-date texts are maintained within Course Reserves. Process requests for non-approved texts for Writing Program courses



Job Duty

Assist in maintaining digital platforms including but not limited to Box (for the collection of departmental syllabi), WordPress (for the Writing Program’s digital text BallPoint), SiteCore (for the department’s directory and websites), Google/Outlook calendars (for departmental events), Google Drive (for online tutoring), MyWCOnline (for Writing Center schedule), etc



Job Duty

Assist in preparation for Writing Program and Writing Center tutor workshops and training sessions, including booking venues, creating materials, obtaining supplies and tracking attendance. Coordinate, advertise and assist with WP and WC events, including orientations, outreach opportunities, open houses and speaker series



Job Duty

Schedule and administer all credit-by-examination tests; distribute completed exams to graders and process results. Assist with the collection and processing of Writing Program-related Academic Ethics policy violations, Course Incomplete requests, and other course or grade issues as relevant to ENG 101, 102, 103, 104 and/or 114 courses



Job Duty

Retrieve and compile relevant records necessary for Directors’ assessment of Writing Program curriculum; supply information necessary for research conducted by Writing Program faculty/graduate students



Job Duty

Assist with first-year GA mentoring logistics, including assigning or recommending assignments of mentor/mentee pairings based on graduate course enrollment and Writing Center assistantship assignments. Collect, duplicate and file teaching observations and annual reports and schedule appointments for mentees, mentors, and Writing Program administration to discuss GA teaching performance. Provide relevant information to the department for the processing of payment for mentor stipends. Maintain confidentiality when filing or distributing materials related to the evaluation of teaching performance



Job Duty

Assist with preparing facilities for Writing Center outreach events and community writing groups, including but not limited to the Faculty Breakfast Club and Just Write Graduate Students. Maintain and report attendance to the Director as requested



Job Duty

Download and/or produce and distribute aggregate data reports on tutor performance and Writing Center usage statistics as requested by the Writing Center Director. Maintain incident reports and follow up with Directors regarding solutions



Job Duty

As directed, assist in the maintenance of Writing Program and Center budget documents, tracking anticipated and actual expenses. Collect and/or distribute Writing Program or Writing Center related travel funding requests and student travel notices, and work with the Department’s Administrative Coordinator to ensure the proper distribution of these awards. Create, process, disseminate and/or additional forms as requested by the Director



Job Duty

Perform other related duties and special projects as assigned



Job Duty

Where appropriate, direct students and/or faculty to relevant resources including, but not limited to the Department main office, Graduate Programs office, classrooms and conference spaces, etc



Job Duty

Maintain regular and predictable attendance

Posting Detail Information

Posting Number


Desired Start Date


Position End Date (if temporary)

Open Date


Close Date


Open Until Filled


Special Instructions Summary

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