Project Manager - #1671879
Massachusetts Bay Transportation Authority
At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.
Reporting to the Director of Infrastructure Engineering and Planning, the Project Manager will manage the development of infrastructure projects from inception (planning) through conceptual design for the purpose of evaluating potential projects and developing final design and construction scopes of work for viable projects to be carried out under the direction of the Capital Delivery Department
Duties & Responsibilities
- Manage multiple planning, design, engineering, architecture, and other technical consultants and consulting teams and contracts to carry out the requirements of each assignment completely on time, and on budget.
- Manage projects through the preliminary, conceptual, and scoping phase in accordance with the MBTA standards, manuals, policies, and procedures to meet the needs of the MBTA.
- Assist in the development of Capital Delivery project scopes, budgets, and schedules as part of the capital planning process.
- Assist in the procurement of consultants and contractors, as required.
- Negotiate project assignments, task orders, amendments, change orders and use of contingency and make recommendations for approval.
- Review and analyze monthly payment and schedule submissions from consultants and contractors.
- Coordinate and participate in Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required.
- Coordinate project tasks with other Departments, including the Capital Program Oversight Department (project controls and administration and finance), Engineering and Maintenance and Railroad Operations, as required.
- Coordinate project activities with outside agencies, abutters, utility companies, community groups and other third parties affected by the project, as required.
- Ensure that all work has been completed and necessary approvals have been obtained prior to advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g. utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third party agreements.
- Assist in proactively identifying and resolving potential field issues.
- Analyze all contract proposals or bids and provide recommendations for senior management approval.
- Potentially supervise a professional staff including Resident Engineers, Construction Inspectors Engineering professionals, and other administrative personnel.
- Secure commitments from MBTA Operating Departments concerning the availability of their resources.
- Organize and prioritize workload, be pro-active in identifying project needs/requirements.
- Prepare project related correspondence, reports, charts. and presentations utilizing Microsoft Word, Excel, Database and PowerPoint.
- Prepare for and make project presentations to elected officials, community groups, and others as required.
- Work independently in addressing complex tasks in a time-sensitive environment. Follow up on actions required for task and project completion while seeking guidance as necessary.
- Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard.
- Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week.
- Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
- Drive a company or personal vehicle to visit work sites and/or attend off-site meetings.
- Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti- Discrimination and Anti-Harassment and Anti-Retaliation policies.
- Perform all other duties and projects that may be assigned.
Minimum Requirements & Qualifications
- Bachelor's degree from an accredited institution in Engineering, Construction Management, Architecture, or a related field
- Five (5) years of experience in the management of public works projects (design and/or construction)
- One (1) year of leadership experience managing design and/or construction projects
- Strong project controls knowledge and ability to accurately evaluate consultant and contractor cost and schedule submissions.
- Excellent organizational, analytical, confidentiality, multi-tasking, time management and interpersonal skills.
- Working knowledge of Microsoft Word, Excel, Database and PowerPoint applications.
- Effective professional written and verbal communication and interpersonal skills.
- Proven track record of collaboration, transparency, and problem-solving skills.
- The ability to effectively communicate with customers, employees, and vendors.
- Excellent customer service and conflict resolution skills.
- Must possess a valid driver's license.
- Availability to work twenty-four (24) hours per day, seven (7) days per week.
- The ability to supervise and work effectively with a diverse workforce.
- A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor’s degree requirement.
- An Associate’s degree from an accredited institution an additional three (3) years of directly related experience substitutes for the Bachelor’s degree requirement.
- A Master’s degree in a related subject substitute for two (2) years of general experience.
- A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience
Preferred Experience and Skills
- A Master's degree from an accredited institution in Engineering, Construction Management, or Architecture.
- Experience managing multiple projects with a construction cost of $10 million or greater in a transit and or/design or construction environment.
- Familiarity with FTA, FRA, MBTA rules and regulation regarding project delivery, environmental requirements and permitting.
- Registered Professional Engineer, Registered Architect and/or Certified Construction Manager.
- Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
- Ability to provide internal and external customers with courteous and professional experiences
- Ability to work effectively independently and as part of a team (or supervise, if required)
- Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
- Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
- Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
- Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
- Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service
Disclaimers and Definitions:
- General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
- Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
- Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
- Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
- Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show, and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, candidates may be allowed to reschedule their interview. In addition, Human Resources may require documentation supporting the request. However, should the candidate need to reschedule, they will need to contact their Recruiter directly by email.
- Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
- On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
- Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
- ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or [email protected].
- Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
Employment Benefits at the MBTA
The MBTA offers comprehensive benefits packages to employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:
- Insurance: Health, Dental, Vision, Life (basic and supplemental), Long-Term Disability
- Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, Paid Holidays
- Retirement: pension or deferred compensation 401(a), plus MBTA contributions
- Tuition Reimbursement (up to $10,000 per year)
- Public Service Loan Forgiveness (PSLF) for student loans
- Commuter Choice Parking Program: pre-tax benefits for parking
- Flexible Spending Account (FSA): pre-tax benefits for healthcare-related expenses
- Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
- Shopping discounts via GovX.com
- Verizon and AT&T service discounts
- And more...
The MBTA is an Affirmative Action/Equal Opportunity Employer