Program Assistant I. - #1847436

Department Information

THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL

5:00 PM ON MONDAY, NOVEMBER 18, 2024

This position will have remote and hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

This position will be hybrid and required to work in the office at least 1 day per week.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs. This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits :

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• MotivateMe employee wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Access to participate in employer-supported employee affinity spaces
• RTD Eco-Pass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs
  
  

Our agency website: Colorado Department of Labor and Employment

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our

website: https://sites.google.com/state.co.us/disability-hiring-preference/home

PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

Description Of Job

Pay for position:

$25.17 - $33.37 Hourly

$2,013.23 - $2,669.54 Biweekly

$4,362.00 - $5,784.00 Monthly

$52,344.00 - $69,408.00 Annually

The Office of the Future of Work (OFW) works to understand, prepare for, and develop effective policy and programmatic solutions to support Coloradans in today and tomorrow’s changing economy. As part of this work, OFW oversees two critical initiatives: the State Apprenticeship Agency (referred to as Apprenticeship Colorado) and the Digital Equity Literacy and Inclusion Initiative. The SAA promotes and supports Registered Apprenticeship Programs (RAPs) in Colorado, and has total functional responsibility over statewide operations, procedures, and activities as they relate to RAPs. The OFW administers federally funded grants to increase career and education pathways for job seekers and students to high-wage careers, with an emphasis on historically excluded populations. The Digital Equity, Literacy and Inclusion Initiative which works across state agencies and community partners to close the digital divide through the implementation of the state’s digital access plan and a statewide Digital Navigator Program. The OFW is also responsible for raising awareness of the future of work trends through regular presentations, articles, and research projects.

The OFW Program Assistant Is a Key Member Within The Colorado Department Of Labor And Employment’s (CDLE) Office Of The Future Of Work, Providing High-quality Executive, Administrative, And Operations Support For a Growing Office. The OFW Program Assistant Reports To The OFW Operations Manager. This Position Provides Critical Administrative Support For The Office Of The Future Of Work Including And Not Limited To

• Calendar and scheduling support for the OFW Director
• OFW Internal and External Event and Meeting Coordination and Support
• Coordinating travel arrangements and supporting with the reimbursement process
• OFW Team Administrative Support
• Organizational Services Team Support
  
  

After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.

SAVE THE DATE: 8 AM on TUESDAY, NOVEMBER 26, 2024 closing on TUESDAY, DECEMBER 3, 2024 at 11:59 PM.

Residency Requirement

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H4R1XX PROGRAM ASSISTANT I

Experience Only

MINIMUM QUALIFICATIONS:

Four (4) years of relevant experience in an occupation related to the work assigned to this position

OR

Education And Experience

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

Required Competencies

• Time Management: Ability to manage one's own time and the time of others. Ability to prioritize competing priorities and timelines
• Prioritization: Ability to assess the relative importance of activities and assignments and use available time and resources effectively to complete work accordingly.
• Event Coordination: Ability to plan and execute successful and professional meetings/events with internal and external stakeholders.
• Problem-Solving: Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Drives Results: Ability to support managers and directors in regard to their business needs and requests for the running of a business or the daily operations of a business unit. Persists in accomplishing objectives despite obstacles and setbacks. Ability to lead projects once provided with direction and resources.
• Communication: Ability to communicate effectively and respectfully with employers, state agency partners, education and workforce development partners, and other stakeholders. Ability to synthesize complex information and communicate in writing as appropriate for the needs of the audience. Maintain ongoing communication with stakeholders across the state. Strong written and oral communication skills.
• Customer Service Orientation: Listens to and responds to customer needs. Clarifies customers’ needs or expectations, when doubt exists. Obtains an understanding of the specific customer’s needs and requirements. Provides a timely response to customer’s complaints, feedback, and comments.
• Technology: Proficient in Google products (docs, sheets, slides, forms) and Microsoft Office Suite. Demonstrates a willingness to learn new technology to meet the needs of the Director.
  
  

Preferred Qualifications

• Experience providing executive level administrative support (i.e. coordinating and scheduling meetings, travel arrangements, facilitation and arrangement of in-person and virtual meetings, etc.).
• Experience in record keeping, expenditure tracking, and budget management and forecasting.
• Familiarity with state/CDLE fiscal, procurement, and technology regulations and processes.
• Excellent written and verbal communication skills required to facilitate meetings, write and distribute internal newsletters, and collaborate with all members of the OFW team.
• Willingness to follow, implement, and enforce OFW and CDLE internal processes and procedures.
• Experience handling and protecting confidential and sensitive information.
  
  

Conditions Of Employment

• Must be a Colorado resident at time of application.
• You must pass a thorough background check prior to employment.
  
  

After minimum qualification screening, there will be an online exam covering Microsoft Office Suite, Google Workspace, and other basic support competencies.

SAVE THE DATE: 8 AM on TUESDAY, NOVEMBER 26, 2024 closing on TUESDAY, DECEMBER 3, 2024 at 11:59 PM.

Appeal Rights

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

For questions regarding this recruitment, please contact: [email protected]

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.

Comparative Analysis Process – Testing

After minimum qualification screening, the comparative analysis process for this position will involve the following applicant tests: Microsoft Office Suite, Google Workspace, and other basic support competencies. SAVE THE DATE: 8 AM on TUESDAY, NOVEMBER 26, 2024 closing on TUESDAY, DECEMBER 3, 2024 at 11:59 PM.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE VACANCIES

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at [email protected] . Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.