Subcontract Administrator I

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

JOB SUMMARY - ESSENTIAL FUNCTIONS/DUTIES

• Acts as the primary interface between subcontractors and the programs being supported for all subcontract related issues.
• Subcontracts Administrator will operate under the supervision of Procurement Manager and will seek review of non-routine decisions.
• The ideal candidate will be detail oriented, willing to work in a fast-paced environment with competing deadlines.
• Employee will be responsible for the following functions/duties:

• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experiences.
• Prepares Request for Proposal/Quotation and verifies accuracy and completeness of proposal packages.
• Interfaces with various business groups - program, project, safety, security, data management, and accounting to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals/quotations, determines each subcontractor's ability to meet company and project requirements, analyzes estimates and costs, negotiates specifications/statements of work, price, and other contractual provisions with subcontractors to correspond with the FAR, DFAR, and JT4, LLC policies and mission needs.
• Ensures compliance of managed subcontracts and consulting agreements by maintaining auditable files per Government requirements and JT4, LLC policies and procedures.
• Maintain strong business relationships with first-tier subcontractors.
• Work closely with the Range Managers and other functional groups (Engineering, IT, Finance, etc.).

• Prepares procurement documents and change orders, including identification and inclusion of FAR Flow Down requirements from the prime contract. Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.
• Maintains and updates procurement files to include records of payment.
• Performs procurement closeout actions, completes file documentation, and forwards procurement files to storage.
• Serves as liaison between subcontractor and Subject Matter Experts (End Users).
• Develop plans to promote cost reduction initiatives and performance improvements (technical and quality) to drive flawless supplier execution for JT4.
• Other duties as assigned.

REQUIREMENTS - EDUCATIONAL, TECHNICAL, AND WORK EXPERIENCE

• Must possess a bachelor's degree and a minimum of seven-ten years of direct subcontract, federal government and commercial experience in negotiation and administration of subcontracts.
• Must possess a working knowledge of FAR/DFARS contracting policies and procedures. DoD experience is required.
• Fundamental knowledge of Subcontract Administration to include Time and Materials (T&M), Labor Hour, Cost Reimbursable and Fixed Price Contracts, Basic Ordering (ID/IQ) subcontract experience is a must, and fundamental understanding of cost accounting principles to include direct and indirect cost components and factors.
• Working knowledge of the Maximo Purchasing system is a plus.

• In addition, a Subcontractor Administrator I must possess the following qualifications:

• Excellent written and oral communication skills, a working knowledge of PC software packages (Word, Excel, Adobe Professional and Power Point) typically associated with procurement.
• Ability to effectively negotiate subcontracts.
• Must be able to deal with a variety of personnel and customers in a professional and courteous manner in diversified situations.
• Excellent planning, organizational and analytical skills.
• Must be able to meet critical deadlines, and be able to work independently with minimal supervision.
• Position requires the ability to maintain a government security clearance.
• Must possess a valid, state-issued driver's license.

SALARY

The expected salary for this position is up to $107,744.00 annually. Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay.

BENEFITS

• Medical, Dental, Vision Insurance
• Benefits Active on Day 1
• Life Insurance
• Health Savings Accounts/FSA's
• Disability Insurance
• Paid Time Off
• 401(k) Plan Options with Employer Match

OTHER RESPONSIBILITIES

Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

WORKING CONDITIONS

Work is performed in a typical office environment with no unusual hazards. Occasional lifting (up to 20 pounds), constant sitting and use of a computer terminal; constant use of sight abilities while writing, reviewing, and editing documents; constant use of speech/hearing abilities for communication; and constant mental alertness are required. Routine travel to remote company work locations and work in field environment with occasional overnight assignment may be required.