Administrative Specialist

The Office of Legal Affairs at Georgia State University is looking for an Administrative Specialist to provide executive support in a fast-paced, high-volume office.

What Makes Office of Legal Affairs a Great Place?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

Here Is What You Will Do

Duties Include:

• Answers, directs, and screens phone calls. Greets visitors. Processes incoming/outgoing mail/UPS mailings. Assists University community by providing general information about University policies and procedures.

• Coordinates with departments throughout the University to process over 2,000 contracts/year. Maintains related files, status spreadsheets and correspondence.

• Provides administrative support for (9) staff attorneys. Coordinates meetings for the Office of Legal Affairs with campus and community members. Maintains sensitive and confidential files. Organizes staff meetings. Maintains vacation and out-of-office calendars for the office. Arranges parking for visitors to the office. Performs miscellaneous clerical duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.

Qualifications

Minimum Hiring Qualifications:
Bachelor's degree and two years of related experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Special Instructions:

• A complete and accurate GSU application
• Resume (recommended)

Equal Employment Opportunity: Georgia State prohibits discrimination on various grounds in its programs, activities, employment, and admissions.

Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job.