Resources Analyst

INNOCEAN USA, a full-service ad agency located in sunny Huntington Beach, CA, is seeking a Resource Analyst [aka Resource Manager] to join our brand team!

We are a hybrid workplace, x2 days week in-office. Candidates must be local to SoCal

POSITION OVERVIEW

We are seeking a Resource Analyst [Resource Mgr] to support the Agency Operations team by optimizing resource allocation, tracking utilization, and providing data-driven insights to improve efficiency. This role will be instrumental in casting strategies, workflow visibility, and ensuring the right talent is assigned to the right projects.

KEY RESPONSIBILITIES

Resource Planning & Allocation

• Maintain real-time resource schedules and dashboards
• Track and report on team capacity, ensuring optimal utilization
• Partner with department leads to adjust staffing as needed

Utilization & Forecasting

• Develop reports on workload distribution, project timelines, and resourcing trends
• Analyze staffing gaps and recommend hiring or freelancer needs

Workflow & Process Optimization

• Help refine project intake and resource management processes
• Work with Agency Operations to implement best practices for efficiency
• Manage and optimize agency tools like Smartsheet or similar platforms

Collaboration & Communication

• Serve as a key resource to the Project Management team, Business Operations, and department heads
• Provide visibility into resourcing data to support leadership decision-making
• Support fiscal year SOW preparations and resource planning strategies

QUALIFICATIONS

• 2+ years experience in resource management, project operations, or business analysis within an ad agency or in-house marketing dept
• Proficiency in resource planning tools (Smartsheet, Float, Monday.com, or similar)
• Proven experience in Resource Planning, Utilization & Forecast Reporting & Process Improvement
• Strong data analysis and reporting skills (experience with Excel, Google Sheets, or BI tools preferred
• Excellent communication and problem-solving skills to navigate complex resourcing challenges
• Ability to work in a fast-paced, cross-functional environment

BENEFITS

• 3 PPO Medical Plans through Anthem to choose from at low cost
• Free Dental and Vision
• 401k - up to 6% match at .70 cents on the dollar
• Wellness reimbursement program
• Company paid short- and long-term disability, and basic life
• Generous PTO
• On-site Barista
• Beautiful campus across from the Pacific Ocean

The salary range for this role is $68,640- $70,000. Pay is dependent upon several factors including but not limited to: experience, training and/or transferable skills.

Who are we? We are explorers. We look out to the edge of the world and ask, "where haven't we been before?" Together, we hunt for an intersection of art and science, creativity bolstered by data. Storytelling layered in strategy. Innovation rich in intelligence. Our adventures are many, our quests, undaunted. Our possibility is as vast as the ocean. Always remembering, the deeper we dive, the greater we become. And the further we go, the more we find.