Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, our PM/CM team works seamlessly with clients by delivering projects and programs to achieve our clients’ goals. Whether it’s managing construction or designing buildings, solutions are continuously being implemented. What we do is more than construction; we play a part in moving a vision from concept to reality. If you’re interested in a rewarding career working on ENR's #1 Construction Management-for-Fee firm, then Jacobs is where you belong.

Jacobs is seeking a detailed oriented, highly motivated Administrative Assistant to join our team in Baton Rouge or Lafayette, LA. As an Administrative Assistant, you will be an important part of the project team as you assist with a variety of tasks and represent the firm to our clients over the phone, email and face-to-face, as well as assisting staff with support of projects. Applicant must be personable, organized and professional and maintain a strict level of confidentiality. We seek an individual who has strong written and verbal communication skills, excellent interpersonal skills, experience with Microsoft Office Suite, project coordination experience and the ability to establish effective working relationships with multiple teams and departments.

Responsibilities

• Provide professional and efficient administrative support to our project managers
• Assist with managing budget items
• Manage filing system (computer and hard files)
• With Project Manager, act as liaison w/client
• Act as project liaison with staff regarding company policies and procedures
• Coordinate project support and certain regional activities
• Scheduling/coordinate/ maintain subcontractor relationships
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Perform document management support to the team which includes maintaining SharePoint and MS Teams sites, ensuring team is following document management protocol and supporting the team with uploading and sharing of files
• Support all project staff with various administrative tasks, for example
• Create tracking spreadsheets
• Provide support services for meetings including agendas, preparing meeting summaries, scheduling for facilitators and participants, meeting room set up, coordinating presentation materials and ordering meals as necessary
• Prepare and edit reports, presentations, and compile data for analysis
• Work with and maintain confidential and sensitive information
• Assist to develop effective PowerPoint presentations for meetings and conferences
• Establish and/or maintain systems related to filing, time reporting and training hours
  
  

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

• High school diploma or equivalent
• 3+ years of increasingly responsible administrative support experience
• Proficient filing and numbering skills
• Proficient in the use common office software (including Microsoft Office and Excel) to accomplish administrative work
• Proven written, typing, and verbal communication skills
• Valid driver’s license with no major infractions
  
  
  

Ideally, You’ll Also Have

• Bachelor’s degree
• Experience working in a human relations, accounting or project management
• Advanced or specialized training in administrative support
• Proven self-starter, proactive, ability to plan, prioritize and organize workload
• Demonstrated organizational skills and ability to pay close attention to details
• Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills
• Ability to travel locally to perform all the required duties of the role
  
  
  

No Sponsorship available for this position.

#SouthPMCM #EastPMCM

Posted Salary Range Minimum

44,300.00

Posted Salary Range Upper

69,275.00

Jacobs’ health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $44,300.00 to $69,275.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.