Community Engagement & Events Coordinator

Job Title: Community Engagement & Events Coordinator

Reports to: Principal

Classification: Full-Time, Hourly or Salaried (depending on funding)

Location: Matchbook Learning K–8, Indianapolis, IN

Position Summary:

Matchbook Learning K-8 is seeking a passionate, organized, and community-driven Community Engagement & Events Coordinator to serve as the bridge between our school, families, and the broader Indianapolis community. This individual will lead family engagement events, support before- and after-school programming, manage resource support for students, and ensure the school is well-represented both internally and externally.

Key Responsibilities & Evaluative Metrics:

Parent & Community Engagement

• Plan, promote, and execute monthly family engagement events (during and after school hours)
• Metric: Minimum of 10–12 family engagement events executed per school year with at least 30% family attendance
• Cultivate strong relationships with families to foster consistent involvement and partnership
• Metric: At least 80% of families report feeling welcomed and informed via an annual or biannual family survey
• Capture photos at school events and activities to support internal communications and social media storytelling
• Metric: Photo documentation submitted for at least 90% of school events; minimum 2–3 high-quality photos per event
• Coordinate and support external partners, including school picture vendors, dental clinics, and other student-facing services
• Metric: 100% of external partner visits are confirmed, communicated, and executed with documentation on file
• Design flyers and communications for events using tools like Canva or Google Suite
• Metric: Flyers/communications are sent at least 7 days in advance for 95% of events
  

Event Planning & Execution

• Manage the logistics of school-wide events such as family nights, community fairs, and parent workshops
• Metric: Events receive a 90% satisfaction rating from attendees on post-event feedback surveys
• Coordinate with staff and volunteers to ensure events run smoothly and are inclusive of all families
• Metric: Volunteer sign-up and coordination documented for 100% of major events
  

Before & After School Program Coordination

• Track and report attendance for all before- and after-school programs
• Metric: Weekly attendance data submitted with 95% accuracy
• Partner with the Internal Compliance & Operations team to ensure that MOUs with external partners are current and collected
• Metric: 100% of MOUs are collected and updated by the start of programming
• Communicate regularly with families about programming and maintain records of student participation
• Metric: Communication logs show at least monthly updates to participating families
• Serve as a bridge between school staff and external providers to ensure seamless support
• Metric: Provider satisfaction surveys yield 85%+ positive feedback
  

Resource & Family Support Management

• Maintain and organize the school’s donation-based inventory, including clothing, shoes, hygiene items, and other essential supplies
• Metric: Inventory updated at least monthly; response time to student needs within 24–48 hours
• Respond to student/family needs discreetly and efficiently
• Metric: 90% of resource requests fulfilled within 48 hours
• Coordinate with the front office for all school supply-related needs
• Metric: Supply replenishments fulfilled with no more than 1 week delay
  

Community Partnerships

• Represent Matchbook Learning at community events and neighborhood meetings to build visibility and identify opportunities for collaboration
• Metric: Minimum of 6 external community events attended annually
• Build partnerships with organizations that offer enrichment, wellness, or support services to students and families
• Metric: At least 3 new partnerships or programs launched per school year
  

Preferred Qualifications:

• Experience in schools, nonprofits, or community engagement roles
• Strong organizational and communication skills
• Ability to take high-quality photos (amateur level is great!) and use them meaningfully in storytelling and outreach
• Bilingual (Spanish/English) preferred but not required
• Familiarity with Canva, Google Workspace, and basic digital tools
  
  

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Benefits:

• Competitive Salary: Based on experience and qualifications
• Health Benefits: Comprehensive medical, dental, and vision coverage
• Retirement Plan: 401(k) with employer contribution
• Paid Time Off: Personal and sick days
• Professional Development: Opportunities for growth through workshops and training sessions
• Collaborative Environment: Work within a supportive, dynamic team of educators dedicated to fostering academic and social growth for all students
  
  

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