Purchasing Coordinator

Position Summary

The Purchasing Coordinator is responsible for procurement activities for the Safety Division, maintaining purchasing records, planning material requirements, coordinating just-in-time manufacturing, managing vendor relationships, communicating with internal teams about availability, and reporting cost fluctuations to management.

Compensation & Schedule

• Salary Range: $65,000-$75,000 annually
• Schedule: Full-time, on-site
• Location: New Rochelle, NY
  
  

Essential Functions

Procurement Activities

• Source and purchase raw materials and services for the Safety Division
• Process and track purchase orders through company systems
• Negotiate with vendors to secure competitive pricing while maintaining quality standards
• Resolve discrepancies in orders, pricing, and deliveries
• Maintain vendor documentation and ensure certification compliance
  
  

Records Management

• Create and maintain comprehensive digital records of all purchasing activities
• Document vendor interactions, quotes, and agreements
• Track works in progress through procurement and delivery stages
• Update inventory records as materials are received
• Maintain historical purchasing data for reference and analysis
  
  

Planning and Coordination

• Assist with material requirements planning in collaboration with supervisors
• Support capacity planning processes to ensure production capabilities meet demand
• Coordinate just-in-time manufacturing processes to optimize inventory levels
• Schedule deliveries to align with production schedules
• Anticipate material needs based on production forecasts
  
  

Vendor Management

• Build and maintain relationships with vendors and suppliers
• Evaluate vendor performance regarding quality, cost, and delivery
• Expedite orders when necessary to prevent production delays
• Develop contingency plans for potential supply chain disruptions
• Conduct regular communications with vendors regarding upcoming needs
  
  

Internal Communication

• Inform sales and shipping coordinators about material availability
• Communicate delivery timelines to production teams
• Alert management to significant cost fluctuations in raw materials
• Produce regular procurement status reports
• Participate in cross-functional team meetings to coordinate activities
  
  

Qualifications

Education and Experience

One Of The Following Combinations Is Required

• No degree with 3+ years of purchasing or procurement experience
• Associate's degree with 2+ years of purchasing or procurement experience
• Bachelor's degree with 1+ years of purchasing or procurement experience
  
  

Required Skills

• Proficiency in ERP systems and Microsoft Office suite
• Strong verbal and written communication abilities
• Negotiation and relationship-building skills
• Basic mathematical and analytical capabilities
• Attention to detail and organizational skills
• Ability to prioritize tasks in a fast-paced environment
  
  

Preferred Qualifications

• Experience in manufacturing environments
• Knowledge of ISO 9001:2015 quality management systems
• Certification in supply chain management (CSCP, CPSM, or similar)
  
  

Physical Requirements

• Ability to work at a computer workstation for extended periods
• Occasional walking through manufacturing, warehouse areas to coordinate with production teams
• Periodic lifting of objects up to 10 pounds (office supplies, files)
• May require occasional travel to vendor locations or other company facilities