Legal Assistant

Legal Assistant – White Plains Office

Our legal team is dedicated to providing each client with high-quality counsel, innovative solutions, and personalized service. Founded in 2000, our firm offers the legal expertise of 115+ attorneys who bring decades of experience and practical problem-solving to every matter.

We are a vibrant, growing, and fast-paced full-service law firm, and we’re looking to expand our talented team by adding a Legal Assistant with 3+ years of experience in an administrative role, preferably in a legal setting.

Position Summary

The Legal Assistant will provide comprehensive administrative support to partners, associates, and department staff.

Key Responsibilities

• Answer phones, take accurate messages, and ensure timely routing and follow-up with appropriate urgency.
• Maintain and manage detailed calendars in Outlook, including scheduling and coordinating internal and external meetings.
• Prepare and type letters, retainer agreements, and legal documents as needed.
• Handle a variety of administrative tasks, including organizing conference calls and meetings, managing paper and electronic files, and assisting with photocopying, scanning, and printing.
• Draft, edit, format, and proofread letters, memos, and presentations using Microsoft Word, Excel, and PowerPoint.
• Compose routine correspondence and emails.
• Request conflict checks, open new client matters, and manage electronic approval submissions.
• Enter attorney time into the billing system accurately and timely.
• Support the team with other projects and responsibilities as needed.
  
  

Qualifications & Skills

• Minimum of 3+ years of administrative experience in a law firm is required.
• Litigation experience is a plus.
• Bachelor's degree or equivalent experience preferred.
• Excellent client service and communication skills.
• Strong organizational and problem-solving abilities.
• Proactive, dependable, and detail-oriented.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to thrive under pressure in a fast-paced environment.
• Professional demeanor and strong interpersonal skills; able to work collaboratively across all levels of staff.
  
  

This role is based in our White Plains office and offers the opportunity to work in a collaborative and supportive environment with opportunities for growth.