Executive Assistant

Title: Executive Assistant

Location: Shelton, CT

Schedule: M-F 7 AM- 3 PM

Type: Contract

Responsibilities

• Support for the global business head on BU-specific issues that regularly require qualified commercial expertise in high-value and complex processes.
• Manages the day-to-day operational and administrative activities, e.g. word processing, PowerPoint presentations.
• Receive and screen communications to the SVP including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine what requires priority attention.
• Setting and monitoring schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging teleconferences often over different time zones.
• Prepares all aspects of travel, from travel approval, trip program to expense reports. Assists in the preparation of expense reports of other executive team members.
• Take appropriate authorized action in the absence of the SVP to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. Handle projects as assigned, working independently with minimal supervision.
• Interface with other board & global BU/GF assistants in HQ Germany as necessary to ensure appropriate flow of information, meetings, and other activities as needed.
  
  

Requirements

• Bachelor of Science/Arts degree or equivalent experience, several years of experience supporting senior-level executives, in a global organization.
• 5+ years of experience
• Well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple, complex projects.
• Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office
• Excellent demonstrated oral and written English communication skills, German knowledge would be a plus
• Ability to use discretion in handling confidential information, attention to detail and accuracy
  
  

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific