HR Project Coordinator

Description

POSITION SUMMARY: We are seeking a highly organized and detail-oriented HR Project Coordinator to assist in the optimization and implementation of a global Human Resource Information System (HRIS) across 7 countries. This temporary, 6-month contract role is responsible for supporting the project manager and key stakeholders throughout the project lifecycle. This role, reports to the Director, Corporate Human Resources.

ESSENTIAL JOB FUNCTIONS:

• Maintain and update the project plan, ensuring tasks and deadlines are on track.
• Schedule and coordinate project meetings across time zones, ensuring alignment between international teams.
• Take detailed meeting notes, distribute them to relevant stakeholders, and track follow-up actions.
• Assist in drafting and documenting processes and procedures related to the HRIS implementation.
• Support system functionality configuration, testing, identifying and reporting any issues.
• Conduct data review and validation to ensure data integrity throughout the project.
• Liaise with internal teams and external vendors to ensure seamless communication and task execution.
• Provide general administrative support as needed to ensure project milestones are met.
• Other project-related duties as required.
  
  
  

WORKING RELATIONSHIPS/REPORTING: The HR Project Coordinator interacts with all levels of the organization.

JOB REQUIREMENTS :

EDUCATION:

• High school diploma or equivalent
• Bachelor’s degree in business, human resources, or similar field of study preferred
  
  
  

EXPERIENCE:

• Proven experience in project coordination or administration.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Experience in scheduling and coordinating meetings, especially across multiple time zones.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience with HRIS implementation or HR projects is a plus.
• Familiarity with global HR practices or working in international environments preferred.
  
  
  

Qualifications

QUALIFICATIONS/REQUIREMENTS:

CANDIDATE PROFILE

The successful candidate will be a diligent, focused, and enthusiastic HR professional, with a strong desire to positively impact the organization’s Human Resource operations. The ideal candidate will have experience in project coordination/management, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.

BEHAVIORAL CHARACTERISTICS

To excel in this role, the ideal candidate should demonstrate the following traits:

• Strong Attention to Detail: Ability to review complex data and processes meticulously to ensure accuracy.
• Proactive Problem-Solver: Anticipates potential issues and takes the initiative to resolve them before they impact the project timeline.
• Excellent Time Management: Manages multiple responsibilities effectively, balancing competing priorities to meet deadlines across global time zones.
• Effective Communicator: Conveys information verbally and in writing, ensuring all stakeholders remain informed and aligned.
• Adaptability: Comfortable working in a fast-paced, dynamic environment and adjusting to changes quickly.
• Collaborative Mindset: Works well in teams, fosters strong relationships, and engages effectively with colleagues from various functions and countries.
• Resilience and Persistence: Handles challenges and setbacks positively and continues to drive forward with project objectives.
• Cultural Sensitivity: Demonstrates awareness and understanding of diverse working styles across international teams.
  
  
  

PERSONAL CHARACTERISTICS

• Entrepreneurial, resilient, goal-oriented, and performance-driven.
• High level of personal and professional integrity.
• Excellent verbal and written communication skills.
• Self-motivated with a strong drive for results.
• Ability to multi-task and work in a fast-paced environment.
  
  
  

SUPERVISORY RESPONSIBILITIES: N/A

TRAVEL: No domestic or international travel is required.

EQUIPMENT TO BE USED: Must be able to operate computer and other office machines and office equipment as the job requires.

PHYSICAL DEMANDS: Requires sitting, bending, and reaching. May require lifting up to 5 pounds. Requires manual agility sufficient to operate standard office machines such as computers and other office equipment as the position requires. Requires normal range of hearing and vision.

MENTAL DEMANDS: Must handle diverse work problems daily. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must relate and interact with people at all levels in the Company.

WORKING CONDITIONS: Works in a typical office setting. This position may require working outside of standard business hours.

This Job Description Does Not Constitute An Employment Contract.

PERMA-PIPE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender (including pregnancy, gender identity, equal pay, and sexual orientation), national origin, age (40 or older), mental or physical disability, veteran status, or genetic information.