Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the oversight and tasks associated with Accounts Payable which includes, but not limited to, vendor management, processing invoices, reviewing company credit card transaction reports, maintaining accurate records and participating in month-end close. The Specialist must have exceptional organizational skills and be attentive to detail, with the ability to multi-task and manage changing demands with a sense of urgency Job Responsibilities:

• Process large volumes of vendor invoices accurately and in a timely manner.
• Code invoices to the appropriate accounts in the chart of accounts and allocate expenses to the correct cost center.
• Review and reconcile vendor statements to ensure all invoices have been received.
• Manage inquiries from vendors and employees, and research discrepancies as needed.
• Maintain files and documentation thoroughly and accurately, in compliance with company policies and accepted accounting practices.
• Review and process expense reports.
• Audit and export approved PCard reports in Tallie.
• Support month-end close, including preparation of AP accruals.
• Assist with meeting month-end closing deadlines.
• Assist with year-end 1099 preparation.
• Provide ad hoc support to the accounting team as needed.

Key Interactions:

• Engage with all leaders and stakeholders.
• Engage with all employees organizationally as needed.
• Partner with the Billing Manager and Billing Director

Requirements (Knowledge, Abilities, Skills, and Education and/or Experience:

• Bachelor's degree in Accounting preferred.
• Minimum of 1 year of accounts payable experience, preferably in the services industry.
• Basic understanding of general accounting principles, GL coding, and chart of accounts.
• Strong attention to detail and accuracy.
• Ability to thrive in a fast-paced, high-volume environment.
• Proven ability to meet critical daily deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office products, with a strong emphasis on Excel.

Working Conditions and/or Physical Requirements

• Office-based role.
• Ability to lift up to 45 pounds.
• Attention to detail, organization skills, and the ability to work in various physical positions, including standing, sitting, and walking.

About UG2: At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas
Compensation: 50,000 - 55,000 Per Year