Facilities Support Services Coordinator
Mayo Clinic
Date: 1 week ago
City: Eau Claire, Wisconsin
Contract type: Full time
Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
Responsible for coordinating Facilities and Campus Management/Operations contractual and financial obligations. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. Serves as the contractual liaison with outside contractors or vendors. Responsible for current and accurate documents of contracts or related projects or engineering process documentation related to engineering maintenance and repairs or for design, construction, and renovation. Ensure the proper review and payment of invoices for contracts, services (e.g., expensed repairs), and utilities or design, construction, and renovation. Responsible for monthly and ad hoc financial, contract, utility or service expense reports as required to effectively manage commitments and/or expenditures and assist with multiple funding reconciliations. May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Directing plan distributions, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. Writes and distributes project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management/Operations to include coordinating and scheduling meetings, training and travel. Serves as a resource and/or trainer for applicable technology systems. Responsible for relaying technical information to service technicians, equipment vendors, and others. Communicate and develop relationships to interact with the customer, fellow employee, or vendor. Responsible for opening and closing work orders, and updating, maintaining an accurate equipment inventory. Perform queries in the database, provide standard reports to customers and managers, and monitor dashboards that may indicate a problem. Utilizes construction database when assisting customers or triaging service calls. Utilizes spreadsheets, graphs, charts, and other applications to analyze and present data to customers, managers, and technicians, committee support including budget allocation approval
Qualifications
HS diploma or GED and three years’ relevant experience or, an Associate’s degree in a related field, with one year relevant experience.
Previous experience in supporting facilities, design, property management or construction environment preferred Experience must include performance of responsibilities such as meeting management and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Must be able to handle many activities and challenges simultaneously, with minimal direction. Demonstrated experience with finances and account reconciliation. Demonstrated database management and experience with spreadsheets. Demonstrated oral and written communication and interpersonal skills. Demonstrated organizational skills and ability to prioritize. none
Exemption Status
Nonexempt
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.; $22.83 - $32.71 / hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday - Friday 7:00 AM - 3:30 PM
Weekend Schedule
None
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Stephanie Robinson
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
Benefits Highlights
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
Responsible for coordinating Facilities and Campus Management/Operations contractual and financial obligations. Serves as liaison to Financial & Accounting Services, Supply Chain Management, IT and other departments as needed or warranted. Serves as the contractual liaison with outside contractors or vendors. Responsible for current and accurate documents of contracts or related projects or engineering process documentation related to engineering maintenance and repairs or for design, construction, and renovation. Ensure the proper review and payment of invoices for contracts, services (e.g., expensed repairs), and utilities or design, construction, and renovation. Responsible for monthly and ad hoc financial, contract, utility or service expense reports as required to effectively manage commitments and/or expenditures and assist with multiple funding reconciliations. May coordinate project occupancy process and implementation and serve as liaison to occupancy planning groups and proponents. Directing plan distributions, submittals, transmittals, compliance or regulatory forms, RFI logs, project close out process and materials distribution and computerized maintenance management program (CMMP). Schedules meetings and walkthroughs and develops and distributes meeting minutes and materials. Writes and distributes project institutional communications as directed by PMs. Manages and maintains calendars for Facilities & Campus Management/Operations to include coordinating and scheduling meetings, training and travel. Serves as a resource and/or trainer for applicable technology systems. Responsible for relaying technical information to service technicians, equipment vendors, and others. Communicate and develop relationships to interact with the customer, fellow employee, or vendor. Responsible for opening and closing work orders, and updating, maintaining an accurate equipment inventory. Perform queries in the database, provide standard reports to customers and managers, and monitor dashboards that may indicate a problem. Utilizes construction database when assisting customers or triaging service calls. Utilizes spreadsheets, graphs, charts, and other applications to analyze and present data to customers, managers, and technicians, committee support including budget allocation approval
Qualifications
HS diploma or GED and three years’ relevant experience or, an Associate’s degree in a related field, with one year relevant experience.
Previous experience in supporting facilities, design, property management or construction environment preferred Experience must include performance of responsibilities such as meeting management and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Must be able to handle many activities and challenges simultaneously, with minimal direction. Demonstrated experience with finances and account reconciliation. Demonstrated database management and experience with spreadsheets. Demonstrated oral and written communication and interpersonal skills. Demonstrated organizational skills and ability to prioritize. none
Exemption Status
Nonexempt
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.; $22.83 - $32.71 / hour
Benefits Eligible
Yes
Schedule
Full Time
Hours/Pay Period
80
Schedule Details
Monday - Friday 7:00 AM - 3:30 PM
Weekend Schedule
None
International Assignment
No
Site Description
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Recruiter
Stephanie Robinson
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