Executive Assistant

Description

50% office presence required (Tuesday, Wednesday, Thursday, with some flexibility)

Will consider local candidates in Boulder Colorado/Chicago/Atlanta,

Job Summary:

This role as an Executive Assistant is a pivotal position within the team, providing crucial support to the SVP and their direct reports. The ideal candidate will excel in communication, project management, and multitasking. As a key player in a rapidly growing company like Workday, the Executive Assistant must exhibit proactive behavior, maintain confidentiality, and adeptly manage senior-level executive support while navigating through multiple priorities and ambiguous situations.

Responsibilities:

- Manage the daily schedule of the executive, confirming meetings, handling expenses, and addressing other administrative tasks.

- Communicate effectively with employees at all levels within the organization and external parties.

- Prepare various documents such as correspondence, presentations, and communications.

- Arrange complex travel itineraries for domestic and international trips including meeting logistics.

- Proactively solve problems and take initiative on behalf of the executive to stay ahead of upcoming tasks.

- Participate in team activities, meetings, discussions to understand team dynamics and contribute effectively.

- Organize department events by managing logistics, preparing materials, ordering meals, and coordinating attendees.

- Identify opportunities for process improvements to enhance department efficiency.

- Track key tasks' progress and follow up on outstanding items.

Basic Qualifications:

- 8+ years of experience in executive support or project coordination in a fast-paced technology environment.

- BA/BS degree or equivalent practical experience.

- Ability to prioritize tasks effectively for optimal time management.

- Strong interpersonal skills with problem-solving abilities.

- Capacity to work with urgency while maintaining flexibility.

- Excellent critical thinking skills with minimal supervision required.

- Proficient in handling confidential information with integrity and discretion.