Administrative Assistant I

• Area of Interest: Administrative and Clerical
• FTE/Hours per pay period: 1.0
• Department: Central Accounts Payable
• Shift: 8a-4:30p, M-F
• Job ID: 164912
  
  

Overview

Administrative Assistant I

Days, Full-time

Location: On-site. Rock Island, IL.

Provide administrative and general office support to enhance efficiency of business objectives of UnityPoint Health. Uses

business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives,

screens and directs incoming calls, visitors, mail and email. Maintains files, records and calendars. May arrange business

travel, coordinate meeting arrangements, and/or track expenses.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:    

• Expect paid time off, parental leave, 401K matching and an employee recognition program.
• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.
  
  

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.  

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Administrative Support

• Reviews, analyzes, prioritizes and responds to incoming correspondence. Transcribes dictation, maintains files, and composes correspondence. Proofreads typed materials and makes corrections as needed.
• Receives and responds to telephone calls, obtaining detailed information for call that need attention of other personnel and refers appropriately if necessary. Ensures conflict resolution with difficult callers via telephone and in-person by demonstrating proactive thinking and attentive listening skills.
• Maintains pleasant and cooperative disposition at all times.
• Maintains accurate calendar, prioritizing meetings compliant with needs and importance of meeting purpose, assuring all corresponding documents are pulled together. Allows for flexibility in the event issues require immediate attention and reschedules as needed. Creates and maintains standing meetings appropriately on calendar. Records minutes when necessary. Communicates changes and upcoming events via email, voicemail and written message.
  
  

Operations Management & Projects

• Assists in developing requested presentation materials.
• Prepares and organizes information, materials for meetings. Appropriately schedules meeting locations on and off site, selects catering needs, and arranges for audiovisual aids. Prepares notification, agendas and other reports as requested. Coordinates conference calls as needed
• May process check requests and expense reimbursements
  
  

Qualifications

Education:

• High School diploma or equivalent
  
  

Experience:

• 1 year in an administrative setting preferred.
  
  

License/Skills/Abiliites:

• Valid driver’s license when driving any vehicle for work-related reasons.