Creative Production & Event Coordinator

Hybrid Position/Location: Burbank, CA

POSITION SUMMARY

The Creative Production & Event Coordinator is a vital support role within the Sunwave Creative Team of Nordic Marketing, ensuring the seamless execution of both creative productions and experiential events. This position primarily supports the Supervising Creative Producer in managing video and still photography projects, maintaining efficient workflows, and ensuring smooth project delivery. Additionally, the role provides essential coordination support to the Experiential Events & Brand Advocacy Manager, assisting in the planning and execution of brand events and activations. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving and collaboration. You will work closely with a small, dynamic team of creatives, contributing to a diverse range of projects—from intimate product photo shoots to the occasional large-scale commercial production and brand experiences.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement: To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Production Coordination

● Coordinate all aspects of production logistics, including scheduling, transportation, locations, catering, billing, and related needs, in collaboration with creative producers.

● Manage and maintain the production office, ensuring organization and operational efficiency.

● Issue and organize essential production paperwork, such as call sheets, COIs, contractor agreements, talent releases, invoices, and production expenses.

● Act as the primary point of contact for talent and crew, supervising production assistants as needed.

● Monitor production timelines, proactively identify barriers, and assist in troubleshooting solutions.

● Facilitate and track production workflow and communications between the marketing department and production team, utilizing Monday.com and Ziflow for project documentation and review.

● Engage in creative brainstorming sessions, providing insight and feedback as needed.

● Take initiative in problem-solving, adapting to shifting priorities, and ensuring seamless project execution.

● Work both independently and collaboratively, taking direction while maintaining a proactive approach. Event Coordination

● Coordinate event logistics, including scheduling, vendor management, and on-site execution, in collaboration with the Experiential Events & Brand Advocacy team.

● Manage event timelines, budgets, and internal resources to ensure smooth event execution.

● Collaborate to oversee vendor management, liaising with third-party partners to coordinate event needs. Cross-Departmental Collaboration & Administrative Support

● Communicate and collaborate cross-departmentally to align production and event goals.

● Collaborate with the finance department as needed for invoices, budgets, and expense tracking.

● Identify workflow bottlenecks and contribute to process improvements that enhance team creativity and efficiency.

● Other duties as assigned by production leadership.

POSITION QUALIFICATIONS

● 3+ years experience handling production requests and logistics.

● Experience coordinating live experiential events is a plus.

● Highly skilled in time-management, problem-solving, communication, prioritization, and organization.

● Excellent written and verbal communication skills.

● Self-motivated and proactive, with the ability to multitask and adapt based on production needs.

● Strong interpersonal and negotiation skills.

● A keen eye for detail.

● Familiarity with production equipment and accessories.

● Familiarity with post-production/editorial systems and finishing processes.

● Must be flexible to work remotely and in office or on location as needed.

● BA/BS Degree or equivalent experience.

● Proficiency in Google Suite.

● Photography/videography experience is a plus.

Pay, Benefits & Perks:

The estimated salary pay is $70,000 to $80,000. This pay is an estimate, and the exact compensation may vary depending on an applicant's location, skills, prior experience, professional qualifications, and other relevant factors. Additional compensation may also include incentive compensation (i.e. bonus or commission) if applicable. At Nordic Naturals, ‘step one’ toward achieving our goal of a healthy world is taking care of our family of employees. We offer a comprehensive and attractive benefits program to employees and eligible family members. Our benefits & perks include the following:

• Multiple Health Plan Options
• Dental & Vision
• Dedicated Mental Health & Wellness Plan
• Access to Multiple EAP Plans
• Employer Paid Life Insurance
• PTO
• Paid Holidays (9 holidays per year)
• Paid Sabbatical (3 weeks of paid sabbatical after every 5 years of employment)
• 401(k) Retirement Plan (employer matches dollar for dollar up to 3%)
• Free Monthly Supplements
• Product Discount Program
• Wellness Coach

Nordic Naturals is an equal opportunity employer. A pre-employment drug screening and background check are conditions of employment. At Nordic Naturals, we’re committed to delivering the world’s safest, most effective nutrients essential to health. Our award-winning omega-3 fish oil and other foundational nutrients are research supported, expertly formulated, rigorously tested, proven effective and, best of all, great tasting. With products for the whole family, we deliver the nutrients essential for healthy living.