Buyer - Materials Management - Full Time/Days - Req# 2063870275

Brief Description

Job Objective: Under the supervision of the Director Materials Management performs all duties and functions relating the negotiations and purchasing of equipment, supplies and services for Antelope Valley Medical Center

Duties and Responsibilities:

• Processes Requisitions, Creates Purchase Orders, and Places Orders with Appropriate Vendors.

• Reviews purchase requisitions and determine method of purchase as per policy and procedure
• Reviews purchase requests for signatures, completeness, clarity, detail and correctness. Edits purchase requests to assure that adequate information is indicated
• Prepares purchase order indicating vendor, items purchased, quantities purchased, pricing and terms and conditions
• Responsible for placing orders with qualified vendors by phone, fax, or EDT as assigned, after first noting the appropriate information on the purchase order (i.e. price, terms, conditions, FOB destination, delivery date, date of order, contact, etc.)
• Expedites delivery of products/services/equipment as requested
• Abides by contracts when placing orders and insures contract compliance both from the vendor and the Health Care District within area of responsibility
• Responsible for item master management within area of responsibility
• Insures the quoting (including formal request for proposals) of goods/services/equipment in the best interest of the Health Care District, Quoting to be based on total historical or expected annual dollars for appropriately grouped goods/services/equipment within area of responsibility
• Manages the quote process per policy and procedure including formal quotes, written quotes, telephone quotes and faxed quotes.
• Reviews quote responses to determine most prudent, cost-effective purchase
• Department Support and Problem Resolution
• Coordinates and recommends to end users most prudent, cost-effective purchase
• Develops a relationship and understanding of the customer/department served to include their goals, workflow, and services provided.
• Interacts with appropriate department representative to determine specific requirements for various supplies and equipment. Recommends cost reductions
• Arranges product/equipment evaluations. Acts as specialist for assigned commodities for user departments by supplying information and literature, and performing other liaison duties. Brings to the attention of the appropriate department heads products, which are better in value than those currently used.
• Coordinates with all departments, Receiving personnel, vendors and Accounts Payable personnel to resolve problems encountered with invoices or delivery of the order, including resolution of "credit holds."
• Seeks Opportunities for Lowering Procurement Costs by Working within Contracts for the Most Cost Effective Price, Questioning and Evaluating Prices, and Conducting Appropriate Research as Needed to Assure Best Pricing.
• Evaluates existing contracts to take advantage of contract benefits and/or utilize the best price based on the products/supplies being ordered.
• Recommends to the director product/services/equipment (adds, changes, deletions) and product standardization to enhance contract benefit within area of responsibility.
• Standard items for review, approval, or advice. Assures compliance with established standards
• Researches pricing and viability of new products/services/equipment, as assigned
• Question vendors on price, terms, and conditions to drive the most advantageous result for the Medical Center .
• Collects data to document cost savings and reports results monthly. Contributes to the Health Care Districts cost containment efforts by evaluation of price, terms, quantity discounts, quality and service to assure the most cost-effective purchases
• Reviews vendor performance with director
• Advises director of cost reduction opportunities that fall outside area of responsibility
• Meets with sales representatives and company representatives if needed.
• Additional Departmental Duties
• May serve as department representative on special committees
• Maintains and updates literature files related to product and vendor resources
• Provides input to planning and program development consistent with departmental and organizational goals
  

Non-Essential Duties:

• Faxing, photocopying and other clerical duties
• Other miscellaneous duties as required
  
  

Knowledge, Skills and Abilities:

Knowledge

• Knowledge of medical terminology and/or medical products
• Knowledge of generally accepted purchasing practices and terminology, generally acquired through one or more years experience in Materials Management at AVMC or a facility of comparable size and scope of service, or the equivalent of two semesters college level courses in purchasing, Materials Management or related field
• Knowledge of generally accepted clerical and record keeping practices
• Knowledge of English language and possession of composition, spelling, and punctuation skills
• Knowledge of data processing and/or computer skills generally acquired through college level classes or one or more years experience in computer related field
  
  

Skills

• Skill in typing
• Skills in advanced computer usage
• Skills with office (word processing, spreadsheets, presentation) software programs
• Skilled in oral and written communication
• Skilled in customer service and satisfaction
  
  

Abilities

• Ability to communicate and interface effectively with administrative and department
• managers, physicians, staff, vendors and sales representatives
• Ability and willingness to assume additional departmental responsibilities such as:
• Monitoring on-going quality control measures within the department
• Administering and monitoring specific on-going projects within the department regarding supply levels, computer training, and equipment maintenance, etc
• Ability to learn computer purchasing and inventory related systems
• Ability to evaluate and interpret statistical data
• Ability to use Computer related to duties.
• Ability to create and maintain word processing documents and spreadsheets
• Ability to coordinate, organize and evaluate work
• Ability to prepare clear and comprehensive reports
• Ability to provide clear and logical documentation
  
  

AVMC Values: All AVMC employees will effectively demonstrate these values:

• Patients Come First – We listen actively and communicate with our patients and families, placing safety as a top priority.
• Accountability & Ownership – We fully complete tasks, are transparent, effectively communicate, and recognize that what we do reflects on us.
• Teamwork – We build trusting relationships, promote a sense of community, and are respectful of everyone. Success is about the whole team.
• Integrity & Honesty – We tell the truth at all times, speak up when something is wrong, and do the right thing when no one is looking.
• Excellence – We take pride in our work, are goal-oriented, and on a never-ending quest for top tier quality.
• Initiative & Innovation – Our can-do attitudes, creativity, and resourcefulness empower us to improve the patient’s experience, solve our own problems, make timely decisions, and look for opportunities to add value.
• Tenderness & Compassion – We have genuine empathy, show kindness, and encourage and advocate for each other.
  
  

Education and Experience:

Education

• High School Graduate or General Educational Development (GED) Test Equivalency Certificate required
• College level courses in purchasing and/or negotiating desired
  
  

Experience

• Minimum two (2) years buyer experience required
• One year of healthcare, purchasing and/or distribution experience preferred.
  
  

Required Licensure and/or Certifications:

• Certified Purchasing Management desirable
  
  

AVMC Conduct/Compliance Expectations:

• Ability to adhere with AVMC Attendance and Punctuality Policy.
• Ability to adhere with AVMC Leaves of Absence Policy.
• Ability to adhere with AVMC Paid Time Off (PTO) Policy.
• Ability to adhere to the department dress code.
• Ability to organize work and establish priorities.
• Ability to expand on own initiative in performance of duties.
• Skill and ability to follow the telephone etiquette/standards.
• Ability to function effectively under pressure and meet time parameters.
• Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff.
• Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVMC.
• Ability to maintain the confidentiality of patient, hospital and department information.
• Ability to adhere to safety rules and regulations.
• Safely and effectively uses all equipment necessary to carry out duties.
• Ability to interpret and function under hospital and department policies and procedures.
• Conforms with required and appropriate accreditation and regulatory requirements.
• Conforms with and supports hospital quality assurance and improvement guidelines.
• Ability to participate effectively in department and hospital staff education.
• Display a willingness to work as a team player.
• Ability to give and support the highest level of patient/customer satisfaction at all times.
• Supports and adheres to the values and mission statement established by the AVMC Board of Directors.
• Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its established policies.
• Ability to follow the Code of Conduct.
  
  

AVMC Physical Requirements and Working Conditions:

• Work is usually performed in an office/warehouse/hospital environment and dock area.
• Work may be noisy and subject to many interruptions, distractions and temperature variations due to the close proximity of dock and open doors.
• Tolerate repetitive arm and hand movements and viewing of video display terminal
• Able to lift up to 10 pounds.
  
  

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

NOTE: THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY PEOPLE ASSIGNED TO THIS JOB. THIS DOCUMENT IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, SKILLS, AND WORKING CONDITIONS FOR THE PERSONNEL SO CLASSIFIED.

Requirements

Education and Experience:

Education

• High School Graduate or General Educational Development (GED) Test Equivalency Certificate required
• College level courses in purchasing and/or negotiating desired
  
  

Experience

• Minimum two (2) years buyer experience required
• One year of healthcare, purchasing and/or distribution experience preferred.
  
  

Required Licensure and/or Certifications:

• Certified Purchasing Management desirable