Administrative Assistant I

DHA, Housing Solutions for North Texas

Administrative Assistant I

Salary: $41,496 - $54,878

Join the team dedicated to providing affordable housing solutions across North Texas.

DHA, Housing Solutions for North Texas’ mission is to provide affordable, quality housing and access to supportive resources across the region. DHA, Housing Solutions for North Texas’ mission is to provide affordable, quality housing and access to supportive resources across the region. In this Administrative Assistant Role at DHA, you provide administrative support to the Admissions Department.

Enjoy these benefits when you join the DHA team!

Flex Work: 4.5 or 4-Day Work Week

Paid Time Off + 12 Paid Holidays

Retirement Plan with 5% Employer Contribution & 457(b) Deferred Compensation Plan

Tuition Reimbursement

Employee Assistance Program: Financial, Legal, Mental Health and Counseling

Medical, Dental and Vision Plans

Section 125 Pre-Tax Cafeteria Plan

Health Savings and Flexible Spending Accounts

Term Life Insurance: Short- and Long-term Disability Plans

Key Responsibilities

• Greets visitors and directs to appropriate destination.
• Answer and direct telephone calls to the appropriate department or person.
• Performs general clerical duties such as sending emails, faxes, making copies, typing, scanning documents and entering data into the computer.
• Collect and sort data to be put into files and create corresponding records.
• Add new materials to file records and ensure that any discrepancies are handled immediately.
• Ensures integrity and security of files and sensitive information.
• Maintain retention and archiving of files according to DHA retention and archive procedures.
• Ensures files are maintained in an organized manner to support client confidentiality and file integrity.
• Assign labels to each file in accordance to the clients’ assigned properties.
• Retrieve files and records on the specific requests of the Admissions staff or Property Managers, and Compliance Department by following file sign out/ sign in procedure, documenting reason and person requesting file.
• Take telephone calls for information and ensure that only authorized information is provided.
• Receive, sort and distribute incoming correspondence to intended staff members in the Admissions Department.

Knowledge and Skills for Success

A successful Administrative Assistant has…

• Knowledge of the principles of record keeping, preservation and records.
• Knowledge of business and personal computers and various software applications.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in operating a personal computer utilizing a variety of business software.
• Skill in working under pressure of deadlines, and establishing and maintaining cooperative working relationships with other DHA staff.
• Effective verbal and written communication skills and the
• Ability to interact with people of all backgrounds

Qualifications

• High School Diploma or GED Equivalent
• One (1) year of administrative/clerical experience
• Or an equivalent combination of education and experience

How to Apply

Applications must be submitted online by using the Apply button at the top of this page.

Be sure to answer every question on the application. Incomplete applications will not be considered. Please use N/A for questions that are not applicable to you.

If you are interested in more than one open position at DHA, you must submit an application for each role.

The employment history section of the application must be completed. We cannot accept a resume as a substitute.

DHA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity and all employees and applicants are treated equally without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.