Administrative Assistant

This job was posted by https://www.kansasworks.com : For more

information, please see: https://www.kansasworks.com/jobs/13254794

### Position Description

Maximizes the departments ability to operate successfully by handling

daily administrative activities including communication, managing office

supplies and equipment, and general office support.

### Position Responsibilities

Provides administrative support to the Industrial Services department,

including project managers and field staff

Main point of contact between Industrial Services and other departments

Field calls from department personnel

Assist with timekeeping, invoicing and other basic accounting or HR

tasks

Coordinate pick-up and delivery of express mail services (FedEx, UPS,

etc.)

Fill copier paper trays daily and as needed

Maintain office machinery including copy machines

Troubleshoot problems on office machinery

Maintain office supplies inventory

Track and order office and field supplies as needed

Maintain daily housekeeping of common areas (i.e. conference rooms,

kitchen, etc.) and ensure they are clean, organized, and presentable

Provide additional support as needed

Making phone calls for office repairs and vehicle maintenance

### Knowledge, Skills and Abilities

• Communication Skills**-
  
  

Bilingual English and Spanish\

Strong verbal and written communication skills\

\

• Attendance**-
  
  

Regular attendance and puncutality

• Confidentiality**-
  
  

Ability to handle confidential and sensitive information professionally

• Computer Skills**- Strong computer skills, including MS Excel, Word
  
  

and Adobe Acrobat

• Transportation**-
  
  

Valid driver\'s license and satisfactory driving record

• Teamwork**-
  
  

Strong team player

• Interpersonal Skills**-
  
  

Excellent interpersonal skills and customer service orientation\

Superior phone etiquette and professional demeanor