Accounts Receivable Clerk

Niacc-Avitech (Niacc) is a very successful, fast-paced subsidiary of HEICO Corporation, a NYSE-traded company (NYSE: HEI, HEI.A). For more than 65 years, HEICO has thrived by serving niche segments of the aerospace, defense, and electronics industries by providing innovative and cost-saving products and services. HEICO Aerospace's high-energy culture focuses our Team Members' on providing high quality products and services to our customer base, which is made up of most of the world's airlines. Our "work hard, play hard" approach creates a dynamic environment that continually challenges our team members to perform their best.

Overview

The role of the Accounts Receivable Clerk is to provide support to the Accounting Department. The Accounts Receivable Clerk shall report directly to the Controller. This is a Part-time position working Monday through Thursday, 4.5 hours per day. As the Accounts Receivable Clerk, you will play a critical role in managing the company's financial transactions, ensuring timely and accurate processing of payments and collections. Your primary responsibility will be to monitor and manage outstanding accounts, apply payments, reconcile discrepancies, and maintain effective communication with customers.

Responsibilities & Duties:

• Record and post payments received from customers.
• Reconcile payments with invoices and maintain accurate accounts receivable records.
• Identify and investigate discrepancies or payment issues
• Contact customers with outstanding balances to secure payment.
• Resolve billing inquires and discrepancies promptly.
• Maintain detailed records of collection activities.
• Monitor and manage the accounts receivable aging report.
• Analyze and report on overdue accounts, identifying trends and potential issues.
• Monitor credit balances.
• Post intercompany payments at month-end and liaise with sister companies as necessary.
• Ensure intercompany balances tie at month-end.
• Perform daily sales invoice reconciliation to verify accurate GL coding.
• Assist in evaluating customer credit for new accounts or extended credit limits by running reports in Duns and Bradstreet.
• File and scan documents related to accounts receivable and other accounting records to ensure proper organization and recordkeeping.
  
  

Cross Train with Accounts Payable:

• May need to temporarily assume some responsibilities in the absent of Accounts Payable personnel.
  
  

,

Qualifications Required:

• High school diploma or equivalent (Bachelor's degree in Accounting or Finance preferred).
• Previous experience in accounts receivable, bookkeeping, or a related field is an advantage.
• Basic understanding of accounting or business process preferred.
• Proficiency in using accounting software and Microsoft Excel.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and manage time effectively.
• Build relationship with customers via the phone, fax and e-mail.
• Make collection follow-up phone calls using pleasant voice and collection approach.
• Clear and concise written business communication skills.
• Professional, but relaxed, appearance and interactions.
• Must report to work on time and have an excellent attendance record.
• Able to maintain honestly and highest ethics when dealing with confidential and/or sensitive financial information.
• Helpful and positive when interacting with customers, vendors, and co-workers.
• Neat and organized.