Program Associate - UBA / College of Social Work

Department

University Business Administrators - College of Social Work

Responsibilities

This position serves as the primary human resources departmental transactional representative for the College of Social Work (CSW). Responsibilities include the day-to-day administration including submission, tracking, and completion of human resources actions.

• Responsible for Human Resource transactional functions for the College of Social Work. Processes personnel actions including courtesy appointments, recruiting, hiring, new employee paperwork, I-9 submissions, job opening packets, position description changes/updates, terminations and semesterly appointment updates. Ensures performance evaluations are done timely. Helps coordinates family medical leave, workers compensation and assists supervisor with preparation of job descriptions for review. Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines. Holds a State of Florida Notary for the college.
• Ensures a sound environment of internal controls and compliance by monitoring and reviewing Human Resources transactional processes. Monitors and tracks HR transactions. Assists with regular workflow status updates and advises staff and supervisors regarding the status of human resources transactions. Serves as a resource person and quality control check point for human resources actions initiated by supervisors. Serves as a resource for CSW employees. Interprets University policies and provides recommendations based on college knowledge for business administrative objectives and activities. Communicates policies and best practices procedures to administrators, faculty, staff, and students. Confers with FSU Human Resources, as necessary.
• Oversees the time and leave process for the College of Social Work. Monitors the weekly time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards. Uses myFSU Business Intelligence (BI) to cyclically generate HR actives and cost center reports to reconcile appointments and compensation levels. Prepares payroll certification document and actives report for management review.
• Provides human resource data for special projects and reports, including but not limited to Council on Social Work Education and re-accreditation. Assists with monitoring internal administrative policies and procedures and recommends guidelines for improved effectiveness, as necessary. Responsible for the AOR and FACETS process for the College of Social Work.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

• Ability to interpret and apply company policies and procedures related to the job functions.
• Strong verbal and written communication skills.
• Ability to handle confidential matters discreetly.
• Ability to efficiently multitask and prioritize tasks.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.