Secretary - Lvl IIIa (Provisional)

About NYC Health + Hospitals

Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

7:00 A.M – 3:30 P.M

Job Description

PURPOSE OF POSITION

Under the general direction of the Deputy Chief Nursing Officer, Behavioral Health, assumes responsibility for secretarial, and staffing support to the Nursing Department.

AREAS OF RESPONSIBILITIES

RECEPTION:

• Answer telephones utilizing excellent customer service skills of identification of self, courtesy, patience and tact.
• Takes and delivers messages timely and accurately
• Demonstrates awareness and respect for cultural differences of staff, patients and visitors.
• Perform clerical work in relation to records, files, invoices and reports using alphabetical and numerical procedures.
• Performs data entry and retrieval using automated office and computer systems.
• Reviews, records and submits reports to necessary to necessary departments.
• Take minutes in meeting upon requests.
• Checks in agency staff upon arrival and departure.
• Checks voicemail for absence calls frequently and no less than every two hours
• Maintains accurate sick call log.
• Records all absences accurately and notifies appropriate staffing personnel and Nursing Manager.
• Reconciles daily staffing round sheets by identifying census, number of patients on constant observation and number of staff by title.
• Ensures that safe staffing pattern is maintained by recruiting extra staff through agency and overtime.
• Maintains Census Log
• Notifies shortages to staffing personnel and Nursing Manager
• Recruits for overtime as directed
  • Clåirvia (as requested)
• Enter daily census and number of patients on constant observation by unit
• Print round sheets
• Review round sheets in accordance to staffing plan
• Enter schedules as provided by Nursing Managers
• Review schedules for accuracy as identified by staffing plan
• Makes required Changes
• Provides master copy of schedules to each Nursing unit/ Manager

Minimum Qualifications

• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization; and
• Six months of full-time satisfactory experience performing secretarial functions and
• Ability to type at a minimum rate of 35 words per minute.

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs