Drive Success Behind the Scenes: Executive Real Estate Assistant for Top Luxury

Summary

You will work closely with a top luxury real estate agent, managing day-to-day operations, overseeing the full real estate transaction lifecycle, and ensuring the business runs like a well-oiled machine. You’re not just supporting—you’re empowering success.

This Position Is Ideal For Someone Who

• Loves data, systems, and structure
• Thrives in a fast-paced environment
• Doesn’t want to build their own real estate business, but finds purpose in building and supporting someone else’s
• Has a “figure it out” attitude and gets satisfaction from solving problems before they arise
  
  

Responsibilities

Key Responsibilities

• Transaction Management: Oversee transactions from contract to close, ensuring deadlines are met, paperwork is accurate, and nothing falls through the cracks.
• Database & Systems Oversight: Maintain CRM, MLS listings, and internal systems with precision; ensure all data is clean, organized, and up to date.
• Client Care: Provide world-class service to clients and team members, anticipating needs and delivering an exceptional experience.
• Process & Tool Optimization: Constantly seek ways to improve workflows and recommend better systems, tools, and automations.
• Executive Support: Act as the agent’s right-hand—calendar management, email correspondence, task prioritization, and day-to-day business coordination.
• Documentation: Prepare, review, and manage contracts, disclosures, and all transaction-related paperwork.
• Learning & Growth: Stay open to feedback and growth—adapt, improve, and bring new ideas to the table.
  
  

Qualifications

Ideal Candidate Profile

• Licensed in Real Estate (or willing to obtain license)
• Prior experience in transaction coordination or real estate operations preferred
• Exceptionally detail-oriented and accurate in all tasks
• Loves data entry, systems, and documentation
• Strong organizational and time-management skills
• High EQ and customer service excellence
• Confident, proactive, and coachable—you lead with initiative, not ego
• Thrives in a support role and passionate about helping others succeed
• Quick learner with a knack for research and problem solving
• Bonus: Photographic memory and/or multilingual
  
  

About-our-team

Why Join Us?

• Direct impact on a top-performing real estate business
• Work with a leader who values your role, input, and success
• Opportunity to grow professionally within a high-performance environment
• Flexibility and autonomy in how you manage your work
  
  

Compensation & Benefits

• Health Insurance – Comprehensive medical, dental, and vision plans (up to 100% of premiums covered for some roles)
• Disability & Life Insurance
• Equity Options – Stock purchase options to share in company success
• 401(k) Retirement Plan
• Performance Bonuses for non-sales roles
• Professional Development – Paid certifications, growth programs, promote-from-within culture
• Culture Perks – Volunteer opportunities, remote work options, team events, and a supportive, excellence-driven work culture
  
  

Ready to be the engine behind the success?

If you're passionate about real estate operations and excited to support a thriving business, we want to meet you.

Apply today and let’s build something exceptional—together.