Executive Administrative Assistant

Company: Ruff Ryders, Inc.

Job Description:

The Executive Administrative Assistant will provide high-level administrative support to the CEO, Executive Team, and Senior Advisor, ensuring smooth operations in areas such as scheduling, human resources, and organizational policy implementation.

Key Responsibilities:

Meeting Coordination:

• Manage the CEO’s calendar and schedule meetings.
• Prepare agendas, take detailed notes, and ensure timely follow-up on action items.
• Maintain effective communication to ensure deadlines are met.

Document and Records Management:

• Organize and maintain meeting notes and internal communications for easy access.
• Assist with drafting, reviewing, and distributing key organizational documents.

Leadership Communication:

• Provide regular project and task updates to leadership. •
• Act as a liaison between the CEO, Senior Advisor, and departments, ensuring clear and efficient communication.

Policy and Workflow Support:

• Assist in implementing and streamlining organizational policies and procedures in collaboration with the Senior Advisor.
• Support the design and improvement of workflows to enhance departmental efficiency.
• Train and inform staff on new processes and ensure compliance with updated procedures.

Human Resources Assistance:

• Support HR with onboarding processes, including managing employee paperwork and records.

Administrative Support:

• Provide comprehensive administrative support to the CEO and Senior Advisor, including managing correspondence and organizing files.
• Ensure all administrative tasks are handled professionally and efficiently.

Post-Project Review:

• Conduct comprehensive reviews upon project completion, gathering feedback and identifying areas for improvement to apply in future projects

Qualifications:

• 5+ years of experience in project management, preferably within the entertainment, music, or media industries
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Familiarity with HR processes and experience managing sensitive information.