Administrative Assistant

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to business owners and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should be bilingual, have excellent oral and written communication skills, detail oriented and organized, and competent Word, Excel, and PowerPoint skills.

Duties: Perform general administrative duties such as but not limited to;

• Maintaining inventory of office supplies and equipment
• Ensuring all work stations stocked with essential supplies
• Assist with Social Media Management
• Monthly Newsletter
• Communicates clearly and effectively with staff, clients, and caregivers
• Maintains client confidentiality and respect for clients
• Assist with Scheduling and Verifying ABA services rendered daily
• Updates center calendar and BI birthday list
• Assist with obtaining coverage for clients when there are therapist cancellations
• Answer phone, provide basic information on services, take messages, and set appointments
• Respond to emails or forward email to appropriate staff
• Responsible for recording all inquiries for service and walking new client through onboarding process
• Greeting clients
• Assists Supervisors with creating programming materials
• Collecting and storing employee documents
• Collecting and storing client documents
• Submitting authorization request
• Supporting all staff
• Conducts facility tours and orientation to services
  
  

Job Qualifications & Skills

• Must have a High School Diploma or GED. Some college credits are preferred.
• Experience as an administrative assistant or office admin assistant preferred
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanners
• Proficiency in Google Docs
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Dependable
• Experience with children with autism and/or developmental disabilities preferred
• All applicants must pass a background check
• Bilingual Preferred
• Hours: 40 hrs per week M - Fr 8AM - 5PM
• 40-44K Per Year
• Up to 3 Weeks PTO
• 1 Hour Lunch
• 7 paid holidays