Executive / Personal Assistant

The CEO of a global, leading financial services firm, renowned for innovative proprietary trading, is seeking a highly organized and proactive personal assistant to join a dynamic support team. This is a unique opportunity to leverage your strategic and analytical thinking skills while managing both the personal and professional demands of a fast-paced executive. Ideal for someone who excels in high-pressure environments and thrives on multitasking with precision.

Responsibilities:

• Manage personal and professional tasks, including coordinating appointments, reservations, and household arrangements
• Handle all aspects of international and domestic travel logistics, including flights, accommodations, and ground transportation
• Organize and maintain the CEO's calendar, agendas, and events, ensuring smooth prioritization of competing demands
• Oversee wardrobe and style management, handle personal shopping, and manage everyday and event-specific wardrobe audits
• Perform general administrative tasks such as recording meeting minutes, data entry, filing, copying, and mailing
• Lead and coordinate multiple projects simultaneously, tracking timelines and ensuring deadlines are met
• Maintain a detailed and highly organized to-do list for both the CEO and business, keeping track of important dates and tasks
• Ensure seamless communication within the team, keeping all aspects of the business running smoothly
• Manage social media accounts, supporting the expansion of the CEO's online presence across both established and emerging platforms
• Undertake additional personal, creative, or executive assistant duties as required

Requirements:

• Bachelor’s degree from an accredited institution
• Must provide SAT and/or ACT scores for consideration
• 1-5 years of experience in an administrative, secretarial, or personal assistant role
• Proven ability to manage highly confidential information with integrity and discretion
• Excellent verbal and written communication skills
• Strong ability to manage multiple projects simultaneously and thrive under tight deadlines
• A self-motivated individual with a “no task too small” attitude and a positive, enthusiastic mindset

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Visa sponsorship available
• Salary Range: $80,000 - $115,000