Construction Office Coordinator

Organize. Coordinate. Lead - Become the Backbone of Paruolo Electric as a Construction Office Coordinator!

Job Title: Construction Office Coordinator

Company Name: Paruolo Electric, Inc.

Pay Range: $20.00 - $23.00+ per hour, depending on experience

Industry: Electrical Contractor (Residential, Commercial, Industrial, Government or Federal)

Location: Fort Montgomery, NY

Job Overview

Paruolo Electric Inc. is looking for a reliable and highly organized Construction Office Coordinator to join our team in Fort Montgomery, NY. This full-time, in-office position plays a vital role in ensuring our operations run smoothly and efficiently. The ideal candidate will be detail-oriented, tech-savvy, and comfortable juggling emails, phone calls, scheduling, payroll, accounts receivable/payable, and other administrative tasks. If you're someone who thrives in a fast-paced environment and enjoys supporting a skilled team in the field, we want to meet you!

Who We Are

Since 2010, Paruolo Electric has provided top-tier electrical services across Orange, Putnam, and Westchester Counties. As a locally owned and operated electrical contractor, we specialize in commercial, industrial, residential, and government projects-offering solutions from generator installs to complex industrial control systems. Our team is committed to professionalism, precision, and safety, and our office is the engine that keeps it all running.

Key Responsibilities

• Answer and direct incoming phone calls and emails professionally
• Support scheduling for field crews and manage appointment calendars
• Prepare and maintain job-related documentation, timesheets, and reports
• Process payroll accurately and on schedule
• Handle accounts receivable and accounts payable duties
• Maintain organized digital and paper filing systems
• Communicate with vendors, clients, and field staff to ensure clarity and project coordination
• Assist with onboarding paperwork and maintaining personnel files
• Track office supplies and manage ordering as needed
• Provide general administrative support to the project managers and leadership team
  
  

Qualifications

• 2+ years of administrative or office coordination experience in construction or a related industry preferred
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks or equivalent software
• Excellent verbal and written communication skills
• Strong attention to detail, time management, and organizational skills
• Ability to multitask in a busy environment and handle sensitive information with discretion
• Experience with payroll, AR/AP, and scheduling systems
• Reliable transportation and ability to commute daily to the Fort Montgomery, NY office
• High school diploma or equivalent required; relevant certification or college coursework a plus
  
  

Benefits

• Upon Employment:
• 40 Hours of Sick Time (1 hour accrued per 30 hours worked)
• $25,000 Life Insurance Coverage (Injury)
• After 90 Days:
• 401(k) Retirement Plan with Employer Match
• Dental and Vision Insurance
• Short- and Long-Term Disability Insurance
• Additional Life Insurance
• After 12 Months:
• Paid Parental Leave
• Additional Perks:
• Weekly Pay Cycle
• Company Events
• Supportive Team Environment and Career Advancement Opportunities
  

Schedule

• Full-time, In-Office
• Monday to Friday
• 8-hour shifts
• Year-round work
  
  

Work Location:

• In person at the Paruolo Electric office in Fort Montgomery, NY
• Reliable commute required
  
  

Be the engine behind our operations and help power the success of Paruolo Electric!

Apply today to become a key member of our team.

Paruolo Electric Inc is proud to be an Equal Opportunity Employer. We value diversity and foster a welcoming, supportive workplace where all employees can thrive.