Banquet Events Coordinator

Woodfield Boca Raton

Date: 1 week ago
City: Boca Raton, Florida
Contract type: Full time
Woodfield Boca Raton is seeking a professional to assist our Catering and Events team. Our Banquet Events Coordinator will be responsible for the administrative and operational coordination of banquet and catering events. This role serves as the organizational hub between the Event Managers, Banquet Captains, Stewarding department, and Service Staff. The Banquet Events Coordinator will ensure all essential documentation, requisitions, and staff support materials are completed accurately and on-time to uphold our service standards and to ensure successful event execution. Our selected candidate will have operational knowledge of Weddings, Bar/Bat Mitzvahs, Anniversary and corporate events.

Key Responsibilities

  • Catering coordination to include assisting with catering sales efforts by booking social and Club events in JONAS software database system; preparation, process and distribution of all BEO's, correspondence, contracts, and thank you letters; maintaining an orderly and accurate catering filing system, and reservations bookings; reviewing all bills for accuracy before presenting to client and arrange for prompt payment for all events.
  • Event preparation by creating stewarding requisitions, liquor requisitions and collaborate with the Event Manager and Banquet Captain to ensure accurate and timely documentation.
  • Staff coordination to include providing staff assignments and responsibilities throughout the event timeline (pre-event, service, post-event) for the Event Manager.
  • Administrative duties will include maintaining accurate records including requisitions, side work assignments, and staffing plans; communicate updates and/or changes in a clear and timely manner; and ensure all forms follow internal Club standards for presentation and procedure.

Requirements:

  • Hospitality degree, preferred.
  • Experience in banquet or hospitality operations strongly preferred.
  • Superior communication skills, both verbal and written as well as strong interpersonal and organizational skills.
  • Ability to multi-task, and meet deadlines.
  • Proficient in Microsoft Office and/or event management software.

Woodfield Country Club proudly offers the following benefits:

  • Complimentary Meals in Employee Café
  • Employee Referral Bonus
  • Birthday Recognition
  • Employee Social Events
  • Direct Deposit
  • On-site Parking

In addition to the benefits noted above, all Full-Time, year-round employees will be eligible to receive:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Company Paid Life Insurance
  • Supplemental Life Insurance
  • Voluntary Short Term Disability Insurance
  • Voluntary Long Term Disability Insurance
  • 401(k) Retirement Savings Plan with Club Match
  • Paid Vacation
  • Paid Personal Time Off
  • Paid Holidays

Woodfield Country Club is a drug-free workplace, candidates must be able to pass a pre-employment drug screen and employment background check. EEOC

This is a non-management position

This is a full time position
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