Executive Administrative Assistant

The opportunity

Delaware North is seeking an Executive Assistant to join our team at our Global Headquarters in Buffalo, New York. In this role, you will provide personalized assistance, handling tasks to ensure smooth operations and effective communication for Delaware North's executives. The Executive Assistant is responsible for managing calendars, coordinating and scheduling travel, managing correspondence and communications, organizing meetings, and maintaining the strictest confidentiality. This role requires an individual that is professional, polished, proactive, detail-oriented, and possesses exceptional organizational and communication skills.

Pay $28.00 - $31.00 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.

What We Offer

We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:

• Weekly pay
• Employee assistance program
• Training and development opportunities
• Employee discounts
• Flexible work schedules
  
  

Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, and tuition and/or professional certification reimbursement.

What will you do?

• Perform administrative functions such as making complex travel arrangements and coordinating activities and meetings
• Maintain executive calendars and schedules, coordinate travel, arrange meetings and appointments, and coordinate across other executive calendars
• Screen incoming calls, properly routing calls and taking messages, as well as making outgoing calls for coordination of activities
• Independently responds to inquiries, verbally or in writing. Frequent contact with company executives and with executive personnel outside of company
• Perform routine clerical duties, such as sorting, filing, distributing mail, making copies, and mailing routine form letters. Opens and reviews all incoming mail. Screens, sorts mail, and forwards to appropriate area
• Organizes and maintains executive files. Prioritizes work to meet deadlines with minimal guidance as to established times. Orders supplies for department
• Responsible for assistance with or execution of special projects, as requested, managing deadlines and requirements to keep the project on track
  
  

More About You

• Minimum of 5 years’ experience in administrative position supporting executives in the C-suite, including experience with office administrative procedures, use and operation of standard office equipment
• Advanced experience with Microsoft Office (Word, Excel, PowerPoint) and Zoom. Advanced experience managing and coordinating multiple Outlook calendars
• Experience researching and arranging both business and personal travel
• Previous experience with enterprise-wide systems
• Ability to communicate clearly and effectively in both verbal and written communication
• High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Excellent organizational skills
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to prioritize and handle multiple tasks simultaneously
• Must handle inquiries, requests and present information in a professional manner
• Ability to provide support off hours (nights, weekends) as required
  
  

Shift details

Monday to Friday

Overtime as needed

Who We Are

Our business is all about people, and that includes you. At Delaware North, you’re not just part of a team — you’re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.

Who says you can’t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you’re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we’re invested in helping you achieve your career goals.

Together, we’re shaping the future of hospitality — come grow with us!

Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.