Chief of Getting Things Done: Executive Assistant & Operations Coordinator
HYLTON-RODIC LAW
Date: 1 week ago
City: Rockville, Maryland
Contract type: Full time
Description
Washington, DC (On-Site)
Full-Time | $70,000–$100,000/year (DOE)
Job Type: Full-time | Law Firm | Admin & Ops Support
Hylton-Rodic Law PLLC is hiring a detail-driven, solution-minded Executive Assistant & Operations Coordinator to help lead behind the scenes at our growing boutique IP law firm.
If you’re the kind of person who loves structure, thrives on variety, and naturally keeps things (and people) on track—you’ll feel right at home here.
About The Role
We’re on the hunt for someone who doesn’t just manage a calendar—they manage chaos. Someone who thrives in a fast-paced environment, keeps things from slipping through the cracks, and brings order to the storm. Sound familiar?
This role blends executive support, operations, and legal admin all in one. You’ll be the trusted right hand to our Managing Attorney, making sure the wheels of the firm turn smoothly every day. If you're the kind of person who can anticipate needs, solve problems before they start, and keep a team humming, keep reading.
What You’ll Do
In this dynamic role, you’ll work directly with the Managing Attorney to ensure the office and team operate smoothly. You’ll manage calendars, coordinate meetings, draft polished documents, support HR processes, and help run the day-to-day operations of a busy legal practice.
Expect to prepare and proofread legal correspondence, assist with billing, track deadlines, and coordinate everything from travel to hiring to internal projects. You’ll be a key player in improving processes, communicating across teams, and making sure nothing slips through the cracks.
This Includes
What You Bring
Please submit the following:
We want to hear your voice—this isn’t the place for generic templates.
All inquiries are confidential.
No recruiters. No phone calls. Just awesome humans.
Washington, DC (On-Site)
Full-Time | $70,000–$100,000/year (DOE)
Job Type: Full-time | Law Firm | Admin & Ops Support
Hylton-Rodic Law PLLC is hiring a detail-driven, solution-minded Executive Assistant & Operations Coordinator to help lead behind the scenes at our growing boutique IP law firm.
If you’re the kind of person who loves structure, thrives on variety, and naturally keeps things (and people) on track—you’ll feel right at home here.
About The Role
We’re on the hunt for someone who doesn’t just manage a calendar—they manage chaos. Someone who thrives in a fast-paced environment, keeps things from slipping through the cracks, and brings order to the storm. Sound familiar?
This role blends executive support, operations, and legal admin all in one. You’ll be the trusted right hand to our Managing Attorney, making sure the wheels of the firm turn smoothly every day. If you're the kind of person who can anticipate needs, solve problems before they start, and keep a team humming, keep reading.
What You’ll Do
In this dynamic role, you’ll work directly with the Managing Attorney to ensure the office and team operate smoothly. You’ll manage calendars, coordinate meetings, draft polished documents, support HR processes, and help run the day-to-day operations of a busy legal practice.
Expect to prepare and proofread legal correspondence, assist with billing, track deadlines, and coordinate everything from travel to hiring to internal projects. You’ll be a key player in improving processes, communicating across teams, and making sure nothing slips through the cracks.
This Includes
- Coordinate and manage executive scheduling, meetings, and travel
- Own daily operational tasks—from billing to HR onboarding to vendor wrangling
- Format legal documents and support timekeeping, reporting, and correspondence
- Keep our project boards (and people) on track with task management tools
- Improve systems, streamline processes, and catch the things no one else sees
- Serve as a communication bridge between the Managing Attorney and the team
- Create structure where there is none—and make it better every time
What You Bring
- 3+ years of experience in an Executive Assistant, Legal Admin, or Ops Coordinator role
- Experience in a law firm or other professional services firm (bonus points!)
- Ridiculously organized, with a sixth sense for what needs to be done next
- Confident communicator who writes and speaks with clarity and polish
- Tech-savvy: Google Workspace, Microsoft Office, Asana, Clio, Trello—you name it
- High level of discretion, initiative, and maturity
- A “get-it-done” mindset and a love of making things run smoother
- Doesn’t need to be micromanaged—you anticipate, follow through, and improve
- Loves creating systems, not just using them
- Feels proud being the behind-the-scenes rock holding everything together
- Thrives in a people-first, growth-oriented, mission-driven environment
- Wants to grow long-term into a leadership or firm ops management role
- $70,000–$100,000/year, based on experience
- Annual bonuses (up to 10%) tied to performance
- Performance-based raises
- Sunshine Fridays — early closures on select Fridays
- Paid holiday break between Christmas and New Year’s
- Paid Time Off, mental health days, and firm-wide bonuses
- Health, dental, life, and disability insurance
- Commuter benefits
- Direct access to firm leadership and real growth opportunities
Please submit the following:
- Your resume
- College Transcript (unofficial)
- A thoughtful cover letter that tells us more than your experience—
- What drew you to this role?
- How do you stay organized and proactive?
- What does "owning your role" mean to you?
We want to hear your voice—this isn’t the place for generic templates.
All inquiries are confidential.
No recruiters. No phone calls. Just awesome humans.
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