Executive Assistant

Description

About Vantage Aviation:

Vantage is a fully integrated, multi-vertical business aviation firm that specializes in all things’ private aviation. Hangar leasing, fuel and ground handling support, aircraft management and charter services, flight training schools, and turbine maintenance services are all within our scope of capability and expertise. Vantage Aviation is a private equity backed, fully integrated business aviation firm pursing FBO, MRO, Flight Training, and 135 Charter acquisitions and development opportunities throughout North America.

We seek opportunities where airport sponsors and their aviation stakeholders can benefit from our highly integrated, full-service offerings. Our menus of services meet the highest Minimum Standards of Service within the industry, allowing us to provide a better service for all those who enjoy the benefits of general and business aviation.

Position Summary

We are seeking a highly organized, detail-oriented Executive Assistant to support our executive leadership team in a dynamic business environment. This role reports directly to our CEO and requires exceptional communication skills, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism. Experience in fast-paced operational industry is preferred.

Requirements

Duties & Responsibilities:

• Provide high-level administrative support to the CEO, COO, and other senior executives when advised.
• Manage complex calendars, schedule meetings, and coordinate travel (domestic and international), including flight logistics and accommodations.
• Prepare executive reports, presentations, correspondence, and meeting materials.
• Act as a liaison between the executive team and internal departments, vendors, clients, and regulatory agencies.
• Perform contract review and provide executive summaries.
• Organize and maintain confidential files, records, and documents in compliance with company and FAA standards.
• Plan and execute on-site and off-site meetings, events, and special projects.
• Screen and direct calls, emails, and inquiries in a professional and timely manner.
• Track deadlines, deliverables, and project milestones for executive initiatives.
• Handle sensitive information with discretion and maintain the highest level of confidentiality.
• Other duties as assigned.
  
  

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in the aviation, aerospace, or transportation industries.
• Eastern Time Zone Preferred.
• Associate or bachelor’s degree in business administration, Aviation Management, or related field (preferred).
• Proficiency in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to anticipate needs, think critically, and offer solutions.
• Comfortable working in a fast-paced, high-pressure environment.
• Must be able to pass background checks and maintain confidentiality of sensitive business and operational matters.
  
  

Benefits Package

• Company 401K Match Available
• Major Medical, Dental, Vision and Ancillary Benefits Provided
  
  

Work Environment

• Remote Position
  
  

Travel

• Occasional travel to industry conferences and site visits
  
  

Compensation

• $65,000 - $80,000