Billing Specialist/Office Assistant

Ensure Project Success: Join Bockmon & Woody as a Billing Specialist/Office Assistant!

Job Title: Billing Specialist/Office Assistant

Company Name: Bockmon & Woody Electric Co., Inc.

Pay Range: $23.00+ per hour (Hourly rate depends on skills and experience)

Job Overview

Bockmon & Woody Electric Co., Inc. is seeking a proactive and detail-oriented Billing Specialist/Office Assistant to support our accounting and project teams. This position plays a vital role in project setup, billing coordination, and administrative operations. Ideal candidates are organized, tech-savvy, and able to manage multiple priorities in a fast-paced construction office environment.

Who We Are

Bockmon & Woody Electric Co., Inc. is a trusted electrical contractor specializing in commercial, industrial, and government projects. We pride ourselves on delivering high-quality work with a personal touch. With a family-oriented culture, excellent benefits, and a commitment to employee growth, we create an environment where every team member is valued.

Responsibilities Include But Are Not Limited To

• Enter data into Jonas Construction Accounting Software-set up job numbers, input estimates, and manage billing lines.
• Create and organize job folders on the shared drive; input project startup documentation.
• Assist with various billing formats, including T&M Billing, PCOs, and SOVs.
• Support contract billing functions as needed.
• Request and upload Certificates of Insurance to compliance platforms.
• Log and track project change orders.
• Answer and direct phone calls; support receptionist tasks.
• Perform clerical duties such as making copies, filing, faxing, creating binders, and general organization.
• Maintain and update Excel spreadsheets for project tracking and reporting.
• Digitize handwritten information for use in electronic forms.
• Complete other related duties as assigned.
  
  

Minimum Qualifications

• High school diploma or equivalent.
• One year of business school training or relevant administrative experience.
• Experience in a construction office is preferred but not required.
  
  

Knowledge, Skills, And Abilities

• Knowledge of:
• Construction contracts and billing procedures
• General office administration and operations
• Spelling, grammar, vocabulary, and basic math skills
• Skills in:
• Operating computers and using office software applications (Excel, Word, Outlook, Adobe PDF, SharePoint, Teams)
• Document preparation, recordkeeping, and organizational systems
• Operating office equipment and creating standardized templates and forms
• Ability to:
• Maintain positive working relationships with project managers, electricians, and vendors
• Consistently demonstrate reliable attendance
• Provide accurate and responsive administrative support
• Navigate and utilize online and internal systems including Jonas and EBM
• Learn new databases and software platforms quickly
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds
• Capability to type, handle documents, and use phones regularly
  
  

Benefits

• 401(k)
• Medical, DentalandVision Insurance
• Paid Time Off
• Casual Dress Environment
  
  

Schedule

• Full-time (40 hours/week)
• 8-hour shift, Monday to Friday
• Day shift
  
  

Work Location:

• In-person at Stockton, CA 95205
• Candidates must be able to relocate prior to starting
  
  

Bockmon & Woody Electric Co., Inc. is an Equal Opportunity/Affirmative Action Employer.