Accounts Payable Specialist
ELGi North America
Date: 3 weeks ago
City: Charlotte, North Carolina
Contract type: Full time
About Us
Established in 1960, ELGi is a global compressed air solutions provider with over two million customers across 100 countries. With over 400 products and accessories, ELGi aims to provide the lowest ownership cost experience supported by responsive service. Our brand goal of being "Always Better" for our customers, employees, investors, suppliers, distributors, and societies serves as the backbone for our aspiration to be the preferred compressed air partner.
Established in 2012, ELGi North America provides compressed air solutions to a variety of markets and applications throughout North America. We believe the U.S. will be a critical driver in our growth ambitions and are aggressively investing in establishing our market capabilities, expanding distribution, and building customer trust. As we approach our business goals, we aim to become the employer of choice.
Section B: Defining the Purpose of the Job:
Purpose
The role holder is responsible for supporting the manager in overseeing and managing all aspects of the accounts payable function. This includes ensuring the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and - completion of the reconciliation of vendor accounts. The role also involves coordinating with other departments to streamline invoicing processes, drive automation, and ensure statutory compliance in all accounts payable activities.
Section C: Key stakeholders and their expectations:
Key Stakeholders
List
Key Expectations of Stakeholders
Internal
Accounts Payable Manager
Ensures accurate financial reporting and timely processing of payments, and compliance with financial policies.
Accounts Payable Team
Leads the accounts payable team, ensuring deadlines are met, processes are followed, and issues are resolved efficiently.
Finance Team
Collaborates to reconcile accounts and ensure timely reporting of AP data in financial statements.
Procurement Department
Ensures purchase orders are matched with invoices for payment processing.
Operations Team
Provides documentation and approvals for AP processing to ensure smooth operation.
External
Vendors
Ensures timely payments, addresses discrepancies, and maintains positive relationships.
External Auditors
Coordinates audit processes and provides necessary documentation for audit reviews.
Tax Authorities
Ensures adherence to tax regulations and provides necessary documentation for tax filings.
Section D: Defining Result Outcomes:
Key Expectations of Stakeholders
Result Outcomes to achieve expectations
Invoice Processing & Payments
Ensure invoices are processed on time, avoiding any overdue payments and ensuring smooth supplier relationships.
Vendor Reconciliation
Complete 100% reconciliation of vendor accounts and ensure no discrepancies remain unresolved.
Automation of AP Process
Lead initiatives to automate accounts payable processes, driving efficiency and reducing manual intervention.
Statutory Compliance
Ensure full compliance with applicable laws and regulations regarding accounts payable and payment practices.
Internal Metrics & Reporting
Establish and monitor key performance metrics to assess and improve the performance of the accounts payable function.
Audit Coordination
Facilitate smooth audits by providing necessary records and assisting auditors in verifying accounts payable practices.
Section E: Defining Enabling Outcomes:
Result Outcomes to achieve expectations
Enabling outcomes to achieve results outcomes
Process Optimization
Drive the implementation of streamlined and automated accounts payable processes.
Payment Timeliness
Establish efficient workflows and communication channels to ensure invoices are paid on time.
Team Leadership
Manage and develop the accounts payable team to ensure they meet deadlines, maintain accuracy, and resolve issues effectively.
Cross-functional Collaboration
Work closely with procurement, finance, and operations teams to ensure alignment of accounts payable processes with business needs.
Compliance Management
Regularly review and update internal policies to ensure compliance with the latest financial regulations.
Section F: Competencies Required:
Criticality: V - Vital, E - Essential, D - Desirable
Competency levels: 1 - Beginner, 2 - Intermediate, 3 - Expert
Functional Competencies
Criticality
Competency Level
Accounts Payable Process Management
V
3
Vendor Relationship Management
E
2
Financial Reporting
V
2
ERP and Accounting Software
E
2
Automation and Process Optimization
V
2
Internal Controls & Compliance
V
2
Behavioral Competencies (Top ones)
Proficiency Level (ü)
Personal Effectiveness-3
Executing
Personal Resourcefulness-3
Collaboration-2
Results Orientation-3
Customer Centricity-2
Market Insights-1
Section G: Qualification and Experience:
Desired Qualification
Desired Experience
Established in 1960, ELGi is a global compressed air solutions provider with over two million customers across 100 countries. With over 400 products and accessories, ELGi aims to provide the lowest ownership cost experience supported by responsive service. Our brand goal of being "Always Better" for our customers, employees, investors, suppliers, distributors, and societies serves as the backbone for our aspiration to be the preferred compressed air partner.
Established in 2012, ELGi North America provides compressed air solutions to a variety of markets and applications throughout North America. We believe the U.S. will be a critical driver in our growth ambitions and are aggressively investing in establishing our market capabilities, expanding distribution, and building customer trust. As we approach our business goals, we aim to become the employer of choice.
Section B: Defining the Purpose of the Job:
Purpose
The role holder is responsible for supporting the manager in overseeing and managing all aspects of the accounts payable function. This includes ensuring the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and - completion of the reconciliation of vendor accounts. The role also involves coordinating with other departments to streamline invoicing processes, drive automation, and ensure statutory compliance in all accounts payable activities.
Section C: Key stakeholders and their expectations:
Key Stakeholders
List
Key Expectations of Stakeholders
Internal
Accounts Payable Manager
Ensures accurate financial reporting and timely processing of payments, and compliance with financial policies.
Accounts Payable Team
Leads the accounts payable team, ensuring deadlines are met, processes are followed, and issues are resolved efficiently.
Finance Team
Collaborates to reconcile accounts and ensure timely reporting of AP data in financial statements.
Procurement Department
Ensures purchase orders are matched with invoices for payment processing.
Operations Team
Provides documentation and approvals for AP processing to ensure smooth operation.
External
Vendors
Ensures timely payments, addresses discrepancies, and maintains positive relationships.
External Auditors
Coordinates audit processes and provides necessary documentation for audit reviews.
Tax Authorities
Ensures adherence to tax regulations and provides necessary documentation for tax filings.
Section D: Defining Result Outcomes:
Key Expectations of Stakeholders
Result Outcomes to achieve expectations
Invoice Processing & Payments
Ensure invoices are processed on time, avoiding any overdue payments and ensuring smooth supplier relationships.
Vendor Reconciliation
Complete 100% reconciliation of vendor accounts and ensure no discrepancies remain unresolved.
Automation of AP Process
Lead initiatives to automate accounts payable processes, driving efficiency and reducing manual intervention.
Statutory Compliance
Ensure full compliance with applicable laws and regulations regarding accounts payable and payment practices.
Internal Metrics & Reporting
Establish and monitor key performance metrics to assess and improve the performance of the accounts payable function.
Audit Coordination
Facilitate smooth audits by providing necessary records and assisting auditors in verifying accounts payable practices.
Section E: Defining Enabling Outcomes:
Result Outcomes to achieve expectations
Enabling outcomes to achieve results outcomes
Process Optimization
Drive the implementation of streamlined and automated accounts payable processes.
Payment Timeliness
Establish efficient workflows and communication channels to ensure invoices are paid on time.
Team Leadership
Manage and develop the accounts payable team to ensure they meet deadlines, maintain accuracy, and resolve issues effectively.
Cross-functional Collaboration
Work closely with procurement, finance, and operations teams to ensure alignment of accounts payable processes with business needs.
Compliance Management
Regularly review and update internal policies to ensure compliance with the latest financial regulations.
Section F: Competencies Required:
Criticality: V - Vital, E - Essential, D - Desirable
Competency levels: 1 - Beginner, 2 - Intermediate, 3 - Expert
Functional Competencies
Criticality
Competency Level
Accounts Payable Process Management
V
3
Vendor Relationship Management
E
2
Financial Reporting
V
2
ERP and Accounting Software
E
2
Automation and Process Optimization
V
2
Internal Controls & Compliance
V
2
Behavioral Competencies (Top ones)
Proficiency Level (ü)
Personal Effectiveness-3
Executing
Personal Resourcefulness-3
Collaboration-2
Results Orientation-3
Customer Centricity-2
Market Insights-1
Section G: Qualification and Experience:
Desired Qualification
Desired Experience
- Bachelor's degree in accounting preferred
- 5 to 7 years of experience in accounts payable.
- Experience managing accounts payable in a fast-paced environment with a proven ability to meet deadlines.
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