Accounts Payable Specialist

ELGi North America

Date: 4 days ago
City: Charlotte, North Carolina
Contract type: Full time
About Us

Established in 1960, ELGi is a global compressed air solutions provider with over two million customers across 100 countries. With over 400 products and accessories, ELGi aims to provide the lowest ownership cost experience supported by responsive service. Our brand goal of being "Always Better" for our customers, employees, investors, suppliers, distributors, and societies serves as the backbone for our aspiration to be the preferred compressed air partner.

Established in 2012, ELGi North America provides compressed air solutions to a variety of markets and applications throughout North America. We believe the U.S. will be a critical driver in our growth ambitions and are aggressively investing in establishing our market capabilities, expanding distribution, and building customer trust. As we approach our business goals, we aim to become the employer of choice.

Section B: Defining the Purpose of the Job:

Purpose

The role holder is responsible for supporting the manager in overseeing and managing all aspects of the accounts payable function. This includes ensuring the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and - completion of the reconciliation of vendor accounts. The role also involves coordinating with other departments to streamline invoicing processes, drive automation, and ensure statutory compliance in all accounts payable activities.

Section C: Key stakeholders and their expectations:

Key Stakeholders

List

Key Expectations of Stakeholders

Internal

Accounts Payable Manager

Ensures accurate financial reporting and timely processing of payments, and compliance with financial policies.

Accounts Payable Team

Leads the accounts payable team, ensuring deadlines are met, processes are followed, and issues are resolved efficiently.

Finance Team

Collaborates to reconcile accounts and ensure timely reporting of AP data in financial statements.

Procurement Department

Ensures purchase orders are matched with invoices for payment processing.

Operations Team

Provides documentation and approvals for AP processing to ensure smooth operation.

External

Vendors

Ensures timely payments, addresses discrepancies, and maintains positive relationships.

External Auditors

Coordinates audit processes and provides necessary documentation for audit reviews.

Tax Authorities

Ensures adherence to tax regulations and provides necessary documentation for tax filings.

Section D: Defining Result Outcomes:

Key Expectations of Stakeholders

Result Outcomes to achieve expectations

Invoice Processing & Payments

Ensure invoices are processed on time, avoiding any overdue payments and ensuring smooth supplier relationships.

Vendor Reconciliation

Complete 100% reconciliation of vendor accounts and ensure no discrepancies remain unresolved.

Automation of AP Process

Lead initiatives to automate accounts payable processes, driving efficiency and reducing manual intervention.

Statutory Compliance

Ensure full compliance with applicable laws and regulations regarding accounts payable and payment practices.

Internal Metrics & Reporting

Establish and monitor key performance metrics to assess and improve the performance of the accounts payable function.

Audit Coordination

Facilitate smooth audits by providing necessary records and assisting auditors in verifying accounts payable practices.

Section E: Defining Enabling Outcomes:

Result Outcomes to achieve expectations

Enabling outcomes to achieve results outcomes

Process Optimization

Drive the implementation of streamlined and automated accounts payable processes.

Payment Timeliness

Establish efficient workflows and communication channels to ensure invoices are paid on time.

Team Leadership

Manage and develop the accounts payable team to ensure they meet deadlines, maintain accuracy, and resolve issues effectively.

Cross-functional Collaboration

Work closely with procurement, finance, and operations teams to ensure alignment of accounts payable processes with business needs.

Compliance Management

Regularly review and update internal policies to ensure compliance with the latest financial regulations.

Section F: Competencies Required:

Criticality: V - Vital, E - Essential, D - Desirable

Competency levels: 1 - Beginner, 2 - Intermediate, 3 - Expert

Functional Competencies

Criticality

Competency Level

Accounts Payable Process Management

V

3

Vendor Relationship Management

E

2

Financial Reporting

V

2

ERP and Accounting Software

E

2

Automation and Process Optimization

V

2

Internal Controls & Compliance

V

2

Behavioral Competencies (Top ones)

Proficiency Level (ü)

Personal Effectiveness-3

Executing

Personal Resourcefulness-3

Collaboration-2

Results Orientation-3

Customer Centricity-2

Market Insights-1

Section G: Qualification and Experience:

Desired Qualification

Desired Experience

  • Bachelor's degree in accounting preferred
  • 5 to 7 years of experience in accounts payable.
  • Experience managing accounts payable in a fast-paced environment with a proven ability to meet deadlines.
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