Department Administrative Assistant

• Area of Interest: Administrative and Clerical
• FTE/Hours per pay period: .80
• Department: DM Area Med Ed Consortium
• Shift: Full-Time, Day Shift: 32 hours/week (work schedule negotiable)
• Job ID: 163670
  
  

Overview

Assists and supports the daily operations of the Des Moines Area Medical Education Consortium/Des Moines Branch Campus as well as assists the Executive Director, Administrative Director, and Coordinator as needed. Carries out administrative tasks and serves as a resource for medical students. Represents the branch campus in a positive manner and promotes all aspects of student medical education.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:    

• Expect paid time off, parental leave, 401K matching and an employee recognition program.
• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.
  
  

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.  

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Responsible for supporting the Des Moines Area Medical Education Consortium, Inc. operations. This includes:

• Assisting the Executive Director, Administrative Director and Coordinator in day-to-day operations which may include meeting organization, maintaining calendars, preparing correspondence, processing invoices, handling maintenance requests, check requests, and printing requests.
• Prioritizing meetings and schedules with appropriate Consortium staff, medical students, Medical Education staff, Clerkship Directors and Program Directors, and faculty physicians.
• Coordinating appropriate correspondence and conference calls, along with prioritizing assignments and anticipating needs of the office.
• Maintaining proficiency in Microsoft Office and other software programs as requested
• Serving as primary receptionist for office visitors, guests, etc.Upholding the Consortium’s mission, vision, and values.
• Maintaining and organizing office files, including shared drive.
  
  

Qualifications

Experience:

• Customer/client service support experience.
• Student or Learner support experience.
• Minimum of up to two years’ experience in health or education.
  
  

License(s)/Certification(s):

• Valid driver’s license when driving any vehicle for work-related reasons.
  
  

Knowledge/Skills/Abilities:

• Basic computer skills that includes knowledge of Microsoft Office, including Outlook, and the Internet.
• Proficient organizational skills.
• Excellent verbal, written, and interpersonal skills.
• Competent customer support/service skills.
• Adept at learning new systems and processes.
• Strong professionalism skills.
• Effective project management and coordination skills.
• Is approachable and displays a positive attitude.
  
  

Other:

• Use of usual and customary equipment used to perform essential functions of the position.
• Performs functions other than described due to unforeseen circumstances.