Executive Secretary

Linked Light Pulse

Date: 4 days ago
City: Santa Ana, California
Salary: $56,000 - $66,000 per year
Contract type: Full time

Department: Linked Light Pulse

Location: Santa Ana, CA

Compensation: $56,000 - $66,000 / year

Description

Job Description
Linked Light Pulse is seeking a highly organized and proactive Executive Secretary to support our senior leadership team. This role is essential in ensuring smooth daily operations, managing executive schedules, coordinating communication, and handling confidential information with discretion.



Key Responsibilities

Responsibilities

  • Manage and maintain executive schedules, appointments, and travel arrangements


  • Prepare and edit correspondence, reports, and presentations


  • Handle confidential documents and maintain professional discretion at all times


  • Organize meetings, take minutes, and follow up on action items


  • Act as a liaison between executives and internal/external stakeholders


  • Coordinate office operations and administrative functions


  • Assist with planning company events, meetings, and staff activities


  • Maintain organized filing systems (digital and physical)




Skills, Knowledge and Expertise

Qualifications

  • Proven experience as an Executive Secretary, Administrative Assistant, or similar role


  • Excellent written and verbal communication skills


  • Strong organizational and multitasking abilities


  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)


  • Discretion and confidentiality in managing sensitive information


  • Ability to work independently and with a team in a fast-paced environment


  • High school diploma or equivalent required; associate’s or bachelor’s degree preferred




Benefits

Benefits

  • Competitive annual salary: $56,000 - $66,000


  • Opportunities for professional growth and career advancement


  • Comprehensive health and dental insurance plans


  • Paid time off and company holidays


  • Supportive and professional work environment


  • Training and development programs


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