Department Clerk

Job Summary:
Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require
Essential Responsibilities:
This description is for recruitment posting purposes only. It has not received full HR review and approval.

• Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
• Completes physician payroll from physicians master schedule & CARE information containing positive time report
• Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures
• Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments
• Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members
• May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status
• Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current
• Responsible for ensuring adequate medical & office supplies are available in the department
• Responds to & resolves issues as appropriate in the absence of senior
• Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences
• Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary
• Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis
• Picks up & delivers checks for distribution to appropriate locations
• Operates computer, word processor w/ existing programs & assists in developing new programs
• Establishes & maintains employee & per diem physicians folders
• Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets
• Prepares a departmental FTE budget report from total hours worked
• KP Service Standards: Follows LMPs ABCs
• Takes Initiative: Positive first impression, ask how you can help & give information
• Take Responsibility: Solve problems, resolve conflict, assume ownership
• Take Care: Protect confidentiality, show respect, value differences & show empathy
• Take Pride: Neat work area, low noise, be professional, support your team & KP
• Performs special projects & other duties as required
• Assume other activities & responsibilities from time to time as directed

Basic Qualifications:
Experience

• Two (2) years' experience in a medical setting.
• Must complete and successfully pass Basic Computer Literacy Test.
• Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.

Education

• N/A

License, Certification, Registration

• N/A

Notes:

• Shift hours are currently 5:00 am to 1:30 pm or 1:00 pm - 9:30 pm.
• Will require alternating weekends.
• Shifts hours and or locations may vary based on operational needs.

PrimaryLocation : California,San Diego,Otay Mesa Medical Offices
HoursPerWeek : 1
Shift : Variable
Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun
WorkingHoursStart : 05:00 AM
WorkingHoursEnd : 09:30 PM
Job Schedule : Call-in/On-Call
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : B09|OPEIU|Local 30
Job Level : Entry Level
Job Category : Administrative & Support Services
Department : Otay-Mesa Outpatient Med Cntr - X-ray-Day - 0806
Travel : Yes, 25 % of the Time
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

• Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

• Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

• Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.