Administrative Assistant

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.
  
  

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This is a hybrid position with approximately 50% of work being completed remotely and 50% on a Mayo Clinic campus. Therefore, incumbent must live within a reasonable driving distance of either the Rochester, MN, Jacksonville, FL, or Phoenix, AZ campus.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management.

Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Preferred/Additional Qualifications

• Complex Meeting Scheduling & Calendar Management – Ability to efficiently manage high-priority meetings, ensuring seamless coordination, stakeholder involvement, and resolution of scheduling conflicts.
• Committee & Subcommittee Support – Skilled in agenda preparation, membership updates, and coordination of meeting logistics to support committee operations.
• Document Support & Editing – Strong proofreading, formatting, and document management skills, including agenda creation and refining written materials for accuracy and clarity.
• WordPress & SharePoint Expertise – Strong ability to develop, update, and maintain SharePoint sites and WordPress pages, including managing site content, permissions, and document uploads.
• Deadline Management & Administrative Coordination – Ability to manage and meet assigned deadlines while tracking tasks, coordinating administrative details, and ensuring timely follow-ups to support department operations.
• Travel & Expense Coordination – Experience arranging travel logistics, creating itineraries, and processing reimbursements in accordance with institutional policies.
• Collaborative & Flexible Team Player – Works collaboratively with colleagues, demonstrating flexibility and a willingness to assist teammates as needed. Willing to provide coverage and support team members during absences or high-priority deadlines.
  
  

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $30.60/ hour. Education, experience and tenure may be considered along with internal equity when job offers are extended.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday 7:30-4:30pm

Weekend Schedule

NA

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Ted Keefe