Department Administrative Assistant

Headquartered in Carlsbad, California, and with offices in Boston, Massachusetts, and Dublin, Ireland, Ionis has been at work for more than three decades discovering medical breakthroughs that have redefined life for people with serious diseases. We’re pioneers in RNA-targeted medicines, and our platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. With multiple marketed medicines and a leading pipeline in neurology, cardiology and select areas of high patient needs, we continue to drive innovation in RNA therapies in addition to advancing new approaches in gene editing to provide greater value to patients and are well positioned financially to deliver on our strategic goals.

At Ionis, we pride ourselves on cultivating a challenging, motivating and rewarding environment that fosters innovation and scientific excellence. We know that our success is a direct result of the exceptional talents and dedication of our employees.

With an unprecedented opportunity to change the course of human health, we look to add diverse individuals, skill sets and perspectives to our exceptional team. We continue to invest time, money and energy into making our onsite, hybrid and remote work environments a place where solid and lasting relationships are built and where our culture and employees can thrive.

We’re building on our rich history, and we believe our greatest achievements are ahead of us. If you’re passionate about the opportunity to have meaningful impact on patients in need, we invite you to apply and join us. Experience and contribute to our unique culture while you develop and expand your career!

DEPARTMENT ADMINISTRATIVE ASSISTANT

Summary

Ionis Pharmaceuticals, Inc. is looking for a stellar Department Administrative Assistant to support the multiple departments within research. The ideal candidate will be experienced in handling a wide range of administrative support tasks, including technical tasks, and must be exceedingly well-organized and flexible. This individual must function effectively and independently in various roles within a dynamic, interrogative, and fast-paced environment.

The successful candidate will be a key team member to ensure demanding schedules, conflicting priorities, and communication are managed effectively for the team. The candidate will organize and streamline operations to ensure optimal effectiveness. The position will offer the ability to work closely with an experienced and tightknit biotech team.

Responsibilities

• Assist leaders with their daily, quarterly, and annual scheduled duties, to include materials and setup
• Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, etc.
• Coordinate shipment and tracking of Oligonucleotide compounds
• Manage and treat highly confidential information professionally and in accordance with expectation of leadership
• Handle team contract needs including but not limited to submission and tracking of deadlines
• Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues
• Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
• Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
• Assist in creating publications, presentations, and materials as required for submissions
• Receive and interact with visitors, new hires, candidates, and caterers
• Prepare and process expense reports
• Coordinate travel for departments and off-site visitors
• Prepare, maintain, and process KOL and consultant agreements, scope of work, travel expenses, and meeting agendas
• Manage online library of Scientific Publications
• Maintain collaborative and positive relationships with internal administrative team and external administrative partners
• Oversee responsibility for on-site and off-site events including meetings, happy hours, conferences, and team building events
• Reception coverage as needed
• Other duties as assigned
  
  

Requirements

• At least 2 years of experience supporting executives in an interrogative environment
• A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
• Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
• Consistently delivers a high quantity of high-quality work
• Resilient, open, and adaptable to change; embraces feedback
• Team player, who fosters collaboration and thrives in a fast-paced environment
• Strong verbal and written communication skills
• Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
• Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
• Strong relationship building and interpersonal skills exhibiting patience, respect, and grace under pressure
• Shares appropriate information openly/transparently with co-workers and cross functional teams
• Displays a high degree of maturity, honesty, trust, and integrity
• Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
• Biotech experience preferred, but not required
• The position is on-site and will be located in our headquarters building at 2855 Gazelle Court, Carlsbad, CA 92010.
  
  

Please visit our website, http://www.ionis.com for more information about Ionis and to apply for this position; reference requisition #IONIS003776

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionis.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

The pay scale for this position is $20.44/hour to $33.62/hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.