Human Resources Assistant

The Human Resources Assistant will play a key role in supporting day-to-day HR operations, with a strong focus on recruitment activities. This position is responsible for sourcing candidates, conducting phone screens, coordinating interview schedules, and occasionally participating in interviews. The ideal candidate is highly organized, detail-oriented, and confident in managing professional communication over the phone and via email.

Essential Functions

• Assists with end-to-end recruitment processes, including job postings, resume screening, and candidate tracking.
• Posts open positions on various internal and external platforms.
• Conducts initial phone screens to evaluate candidate qualifications, interest, and fit for the role.
• Schedules interviews and coordinates communication between candidates and hiring managers.
• Maintains accurate, up-to-date records in the applicant tracking system (ADP Workforce Now).
• Supports hiring events and recruitment campaigns as needed.
• Communicates promptly and professionally with candidates to ensure a positive experience throughout the hiring process.
• Participates in the planning and execution of employee engagement events.
• Maintains the integrity and confidentiality of all human resources files and records.
• Ensures compliance with all applicable federal, state, and local employment laws and regulations.
• Provides general administrative support to the Human Resources team.
• Performs other related duties as assigned.
  
  

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience & Certifications: 1 year of experience performing administrative/clerical duties.
• Strong phone and interpersonal communication skills.
• Proficient with Microsoft Office Suite or related software.
• High level of discretion and confidentiality.
  
  

Preferred Qualifications

• Excellent verbal and written communication skills.
• Excellent organization skills and attention to detail.
• Experience with Applicant Tracking Systems.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
  
  

Supervisory Responsibility

N/A

Physical Demands

• Ability to remain in a stationary position.
• Moves throughout the museum.
• Ascends/descends stairs throughout the museum.
• Observes and reacts to the needs of guests, staff, volunteers, and community partners.
• Communicates and exchanges accurate information with guests, staff, volunteers, and community partners in a variety of formats including in-person, electronically, and over the phone.
• Operates a computer and/or office equipment efficiently and accurately.
• Manipulates and moves components weighing up to 25 pounds, including those that may be low to the ground or above eye level.
• Rarely works in outdoor environments.
• Frequently works in indoor environments.
• Coping with demands and stresses associated with job and work environment.
• Kneeling and Crouching (Rarely).
• Weight Levels – Lift, Push, Pull
• Up to 25 pounds
  
  

Expected Hours of Work & Travel

• This position is full time and primarily works Monday – Friday. Hours can vary based on the needs of the organization.
• Travel throughout the Central Florida area may be required to attend conferences or participate in community events.
  
  

Telecommuting

This position is required to be onsite 100% of the time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.