Events and Engagement Coordinator
Orlando Magic
Date: 3 weeks ago
City: Orlando, Florida
Contract type: Full time
Before we get into the specifics of the role, there are a few things we want you to know:
At the Orlando Magic, our approach is to not only learn as much about you as we can, but for you to learn about us. This is definitely a two-way street, so time with your potential new leader, teammates, and/or other departments that the role will work with is critical. It isn’t just, “what are we looking for”, but also, “what do we have to offer you” and “are we the right fit for you.” While every position is different, our interview process is typically a three-step process, sometimes more depending on the level and nature of the role.
What We Offer You
As a part of the Events & Engagement department, support and plan all aspects of events for the organization. Lead a variety of sales and service events to drive revenue for the organization, and serve as the primary backup for the Grassroots Events team. Responsible for the creation and management of all invitations and inventory of supplies for events.
What The Role Will Do
All offers of employment are contingent on successful completion of our pre-employment screenings, that will include a background check and may include a drug screen.
Please note that this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
The Orlando Magic are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at the Orlando Magic via-email, the internet or in any form and/or method without a valid written Statement of Work in place for this position from Orlando Magic HR/Recruitment will be deemed the sole property of the Orlando Magic. No fee will be paid in the event the candidate is hired by the Orlando Magic as a result of the referral or through other means.
The Orlando Magic is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, any other non-merit based factor or any other characteristic protected by applicable federal, state or local laws. Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. If you’d like more information about your EEO rights as an applicant under the law, please visit http://www1.eeoc.gov/employers/poster.cfm
At the Orlando Magic, our approach is to not only learn as much about you as we can, but for you to learn about us. This is definitely a two-way street, so time with your potential new leader, teammates, and/or other departments that the role will work with is critical. It isn’t just, “what are we looking for”, but also, “what do we have to offer you” and “are we the right fit for you.” While every position is different, our interview process is typically a three-step process, sometimes more depending on the level and nature of the role.
What We Offer You
- 18 days of personal time off per year + 13 holidays (that is 31 paid days off year!) plus reduced summer work hours (every other Friday off during the off-season, which averages to another 8 days)
- A hybrid work model, casual work attire on non-game days, staff tickets to Magic home games, learning and development opportunities, Employee Resource Groups (ERGs), company sponsored events, volunteer opportunities & outings for every employee
- Fantastic benefits that include: medical, dental, vision, 401(k) with company matching, mental wellness resources, subsidized gym memberships, maternity & paternity leave
- Culture built on Community, Innovation, Legendary and Teamwork!
As a part of the Events & Engagement department, support and plan all aspects of events for the organization. Lead a variety of sales and service events to drive revenue for the organization, and serve as the primary backup for the Grassroots Events team. Responsible for the creation and management of all invitations and inventory of supplies for events.
What The Role Will Do
- Support the Events & Engagement department by contributing to the development, coordination and execution of all organizational events including but not limited to the site selection, food and beverage, technical requirements, invitations, photography, talent, staffing, etc.
- Collaborate and assist in the execution of all organizational events for departments including the People Team, Global Partnership Sales and Activation, Client Services, Ticket Sales, Social Responsibility and Premium Services.
- Collaborate with the Orlando Magic Youth Foundation for the planning and execution of signature fundraising events, including the OYMF Open and Orlando Wine Festival & Auction.
- Assist with submitting requests for other departments as necessary, including audio visual, graphic production, photography, etc.
- Serve as the primary lead for event invitation and communication process for all events, including invite creation, RSVPs, confirmations and post event surveys.
- Manage registration system leading up to and onsite at events.
- Contribute to all creative elements of events, developing new and enhanced experiences for internal and external customers on an annual basis.
- Secure vendors and personalized elements for events as assigned.
- Maintain the department storage inventory and ensure supplies for all events are secured and inventoried prior to events.
- Work with Events and Engagement Graduate Associate to prepare supplies needed to execute every event.
- Support the department on site for every event with set up, event execution and breakdown.
- Assist with Grassroots events as needed and serve as the primary backup to the Grassroots Events and Engagement Specialist, including gathering supplies and being on site at events.
- Maintain a professional level of communication with all internal and external stakeholders.
- All other duties as assigned.
- College Degree or equivalent experience required.
- Two to three years of event planning experience required.
- Strong attention to detail, organizational, problem solving, analytical, and time management skills required.
- Excellent verbal and written communication skills with an emphasis on business writing skills.
- Clean driving record and ability to drive company vehicles as needed.
- Creativity in event concepts and ideas required. Ability to brainstorm and implement new ideas and concepts that showcase our brand, and create distinction of our events.
- Ability to work all Magic home games plus a select number of non-Magic events. This includes the ability to work a flexible schedule including nights and weekends and be on-call as necessary based on the changing priorities of the department.
- Proficient in all Microsoft Office products and other related computer skills required.
- Ability to stand for extended periods of time.
- Ability to lift 25+ pounds.
All offers of employment are contingent on successful completion of our pre-employment screenings, that will include a background check and may include a drug screen.
Please note that this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
The Orlando Magic are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at the Orlando Magic via-email, the internet or in any form and/or method without a valid written Statement of Work in place for this position from Orlando Magic HR/Recruitment will be deemed the sole property of the Orlando Magic. No fee will be paid in the event the candidate is hired by the Orlando Magic as a result of the referral or through other means.
The Orlando Magic is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, any other non-merit based factor or any other characteristic protected by applicable federal, state or local laws. Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. If you’d like more information about your EEO rights as an applicant under the law, please visit http://www1.eeoc.gov/employers/poster.cfm
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