Staffing Specialist-Nursing Administration

• Area of Interest: Patient Services
• FTE/Hours per pay period: 0.5
• Department: Nursing Operations Support
• Shift: 10/9a-7p
• Job ID: 166280
  
  

Overview

Staffing Specialist

UnityPoint Health- Allen

Part-Time .50 10 hour shifts 9a-7p

Benefits Eligible

Provides clerical, payroll, and scheduling support to Director, Nurse Manager and surgery department. Maintains close collaboration with leadership and team members regarding schedule needs and processes. Works closely with leadership, charge nurses and supervisors regarding team member assignments. Collaborates with leadership to work on coverage of available open shifts.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:    

• Expect paid time off, parental leave, 401K matching and an employee recognition program.
• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.
  
  

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.  

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

• Provides clerical support to nurse managers including Kronos review and approval, data entry, filing as requested, quality reports and audits.
• Orders supplies for department. Places print shop orders for the department.
• Collaborates with managers, nursing departments and house supervisors to understand staffing needs.
• Coordinates and communicates with nursing departments, team members and house supervisors to identify options to ensure appropriate staffing.
• Demonstrates initiative to improve quality and customer service by striving to exceed customer expectations.
• Works closely with nursing directors, nurse managers and human resource business partners to ensure appropriate record of team member attendance.
• Maintains schedule build for managers in the ANSOS software staffing system.
• Assists team members with self-scheduling/use of ANSOS software staffing system. Reviews and ensures schedules are balanced, FTE is worked, and requirements are adhered to.
• Responsible for data entry of team member profiles and ongoing maintenance.
• In collaboration with managers, uses unit matrix, core staffing, and balancing grids to ensure adequate staffing is in place on inpatient units.
• Assists with daily staffing needs and completes schedule updates for inpatient assignments and specialized training. Coordinates ongoing open shift management.
• Oversees entry of position control documents for assigned units.
• Assists in preparing reports as requested.
• Ensures certifications (Advanced Cardiac Lift Support, Non-Violent Crisis Intervention) as required by inpatient units are in place prior to unit assignment.
• Monitors early clock-ins, overtime and no lunches and shares information with manager.
  
  

Qualifications

• High school graduate or GED equivalent. Associate or higher degree preferred.
• Requires the completion of an advanced secretarial course or a minimum of two years of previous experience including basic computer skills with Microsoft Office programs including MS Word and Excel.
• Writes, reads, comprehends and speaks fluent English.
• Basic computer knowledge using word processing, spreadsheet, email, and web browser.
• Multicultural sensitivity
• Critical thinking skills using independent judgment in making decisions.
• Demonstrates initiative to improve quality and customer service by striving to exceed customer expectations.
• Manages priorities and deadlines and demonstrates attention to detail.
• Collaborates well with multidisciplinary team members and demonstrates excellent communication skills and professional interactions with leadership.
• Maintains proficiency in knowledge of software programs, including Microsoft Word, PowerPoint, Excel, E-mail and others as requested.
• Maintains proficiency in knowledge of software staffing system.