Payroll Clerk

Position Description

Full-Time, Non-Exempt (Non-Union position)

Salary: $24.71 to $30.80 per hour

The Payroll Clerk provides bookkeeping support to the organization. This position reports to and receives directions from the Controller and works closely with the Fiscal Officer for Accounting. The Payroll Clerk is responsible for a variety of bookkeeping duties including processing payroll and payroll-related functions, processing employee reimbursements, assisting with accounts payable, and supporting general Fiscal operations. Although the majority of the work will involve performing payroll activities, the Payroll Clerk may be called upon to complete other bookkeeping or general clerical tasks.

DUTIES

• Responsible for all payroll preparation and processing;
• Collect all timesheets from staff and review for accuracy;
• Accurately maintain and promptly update employee information in the Payroll system;
• Process payroll adjustments related to vacation, leaves of absence, donations, change of benefit plans and work closely with Human Resources on these functions;
• Review payroll input worksheets for accuracy;
• Transmit payroll to the payroll processing company;
• Maintaining payroll operations by following policies and procedures prescribed by CCLS;
• Review & respond to government inquiries regarding payroll, for example, SDI, SUI, EDD, Workers Comp, etc.;
• With the assistance of the Fiscal Officer, reconcile tax-deferred annuities, health benefits, and other payroll computations for invoice coding and accounting reports;
• Process employee mileage and expense reimbursements;
• Monitor the Fiscal Operations Email Inbox and route requests accordingly;
• Operate office equipment, including ten-key, computers, copy machines, printers, multi-line modern telephone systems, fax machines, scanners, and other equipment;
• May perform other duties as assigned and other clerical tasks including typing, filing, processing and maintaining records, composing and editing reports and correspondence, delivering or picking up materials.