FIscal Clerk

Position Description

FLSA Status: Full-TIme, Non-Exempt (Non-Union)

Salary: $24.71-$33.63 per hour

The Fiscal Clerk provides bookkeeping support to the organization. This position reports to and receives directions from the Director of Fiscal Services and works closely with the Fiscal Officers for Accounting. The Fiscal Clerk is responsible for a variety of bookkeeping duties including processing Accounts Payable, assisting with Payroll and payroll-related functions, and supporting general Fiscal operations. Although the majority of the work will involve performing bookkeeping activities, the Fiscal Clerk may be called upon to complete other general clerical tasks.

DUTIES

• Process Accounts Payable vendor invoices and staff reimbursements promptly and accurately for payment, ensuring adherence to payment terms and policies.
• Communicate with vendors/staff as necessary to resolve invoice discrepancies and maintain positive relationships.
• Maintain organized vendor files and records, including accurate invoices, payments, and correspondence documentation.
• Provide information and assistance to the public, vendors, and staff regarding accounts, contracts, budgets, and financial transactions.
• Review accounts and statements for accuracy, identifying and resolving discrepancies in payments, receipts, or accounts.
• Monitor, review, and reconcile Credit Cards, ensuring all charges are supported by appropriate documentation.
• Reconcile Petty Cash and review monthly reports of expenditures, ensuring accuracy and compliance with policies.
• Monitor the Fiscal Operations Email Inbox Daily, responding to inquiries and routing requests to the appropriate staff members.
• Receive, review, and process Accounts Receivable and Bank Deposits, ensuring accuracy and timely processing.
• Maintain fiscal records, including monitoring budgets, contracts, and accounts, checking records for errors, and preparing forms to transfer funds.
• Perform Data Entry for General Ledger Accounting, ensuring accuracy and completeness of entries.
• Assist with the preparation and processing of Payroll, ensuring timely and accurate payments to employees.
• Assist with the annual Audit, providing information and support as needed, and participating in staff training.
• Operate office equipment, including ten-key, computers, copy machines, printers, multi-line modern telephone systems, fax machines, scanners, and other equipment.
• Perform other clerical tasks as assigned, including typing, filing, processing and maintaining records, composing and editing reports and correspondence, and delivering or picking up materials.