HR Coordinator

What We Believe

We believe that when the best of strategy and creativity come together, brands stand apart.

Our Hiring Philosophy

Carmichael Lynch is committed to creating a diverse, safe and welcoming workplace with opportunity for all. We strive for inclusion, equity and diversity in both our words and actions. BIPOC, women, marginalized communities, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. To learn more, please visit: https://www.carmichaellynch.com/about/

What's In It for You*

• Professional Development (performance reviews 2x annually, training opportunities related to your field of development, one-on-ones with managers, etc.)
• We offer competitive, equitable salaries (reviewed annually to ensure equity and competitiveness)
• A strong, vibrant, continually-evolving Diversity, Equity and Inclusion belief (in thought and action), encompassing our agency and our Employee Resource Groups (ERGs). Recognizing the voices that need to be heard.
• Competitive, company and employee sponsored benefits, including: Medical, Dental, Vision, 401k (company matched 50% of first 6%), PTO (vacation/sick time) allowance, 18-week maternity leave, 12-week parental leave, 19 paid company holidays, Family Building Benefit (adoption, surrogacy benefit), tuition reimbursement and much more.
• Please note that these benefits only apply to full time roles
  
  

Summary of the Job:

The HR Coordinator is responsible for assisting and supporting the HR team in various aspects of the Human Resources function, including staffing & recruiting, on-boarding, payroll & benefits, and general office support for all areas of the Agency (Carmichael Lynch and Carmichael Lynch Relate).

In addition, this role is responsible to support business improvement by meeting personal and departmental goals and objectives timely and effectively.

Essential Functions/Principal Accountabilities of the Job:

Day-to-day responsibilities of the HR Coordinator include but are not limited to:

• Coordinating interview schedules, collecting feedback from interviewers and assisting HR team in the hiring process for all Carmichael Lynch and Relate open roles (full-time, temporary/freelance and intern);
• Accurately and timely administering all new hire related paperwork (offer letters, non-competes, relocation packages, etc.);
• Assisting with the internship and entry level recruiting;
• Administering all temporary employee and freelance paperwork and processes (including monthly approvals, tracking, and reporting);
• Supporting applicant tracking system (Greenhouse) including job postings, applicant review/response and metrics;
• Maintaining files, forms, spreadsheets and relevant database information associated with personnel, benefits, general information, recruiting, etc.;
• Supporting the new-hire onboarding process;
• Administering HR database (Workday) including data entry and administration of various reporting requests;
• Assisting with organizational chart management;
• Timely and effectively completing all necessary "non-financials" including any and all updates and/or changes;
• Providing employee support, such as ordering flowers and/or gifts for bereavements, weddings, illnesses, etc.
  
  

Note: These are the major functions and accountabilities required of the position and are the predominant criteria by which performance will be assessed. OTHER DUTIES AS ASSIGNED.

Working Relationships, Autonomy, and Supervision:

Work direction is from: HR Managers and Director of HR

The HR Coordinator must interact regularly and collaborate effectively with all personnel of Carmichael Lynch and Relate to support all employees across offices (Minneapolis, Philadelphia, and fully remote).

Required Qualifications, Experience & Knowledge:

• Education:
• A bachelor's degree in Business Administration, HR, or a closely related field.

• Skills and Experience:
• 1-3 years HR support experience
• Knowledge of HR functions and best practices
• HR systems and database experience preferred (Workday and Greenhouse)
• Industry experience preferred
• Knowledge of various computer programs and tools including Microsoft Office Suite required

• Competencies (characteristics and work style):
• Must be extremely confidential and demonstrate good judgment
• Must demonstrate an attention to detail in every situation
• Must be extremely organized, with excellent follow through, an ability to work well under pressure, to effectively manage multiple projects simultaneously, and an ability to consistently meet deadlines
• Results-oriented, with a commitment to accountability
• Ability to manage and prioritize personal workload effectively, excellent time management skills
• Strong "managing up" skills, with consistent communication to supervisors and others, as relevant--- must regularly take initiative to follow up and ensure process is adhered to from beginning to end
• Assertiveness and approachability
• Strong interpersonal skills, with an ability to interact effectively and professionally at all levels within the organization and with candidates
• Strong written and verbal communication skills
  

The salary range for this position is listed below. Where an employee or prospective employee is paid within this range will depend on a variety of factors, including but not limited to budget, relevant experience, qualifications, and tenure in similar roles. Consideration may also be given to internal salary data for current or former employees in the same or similar positions.

Salary Range: $45,000-50,000 annually