Bookkeeper

Job Details

Description

Motion is Life! We bring motion back to the lives of the patients and families we serve. We are Newport Orthopedic Institute, the largest coastal orthopedic specialty group in Orange County with locations in Newport Beach, Huntington Beach and Irvine. For more than 15 years, NOI has established a remarkable track record of innovation and care that enables our providers to improve the lives of our patients. Discover the difference here at Newport Orthopedic Institute. We work passionately and with a clear sense of purpose and responsibility to ensure our patients get the best orthopedic care available. As a top rated organization, we’ve helped thousands regain their freedom and quality of life. We are a growing organization and have immediate openings for eager and driven professionals.

At Newport Orthopedic Institute, you are given the opportunities and challenges you desire to embrace your potential and achieve your personal best every day. What you’ll find here is something special – it’s purposeful work done with a shared sense of community that brings us all together. Come join our world-class team of Board Certified Physicians and professionals here in Newport Beach, California.

Job Summary

This position is for a full- time Bookkeeper, responsible for proper capture and processing of financial information and data in order to facilitate proper and robust financial reporting to required internal and external parties. The bookkeeper is also responsible for computing, classifying and recording financial transactions to ensure the financial records of the organization are accurate. They must perform routine financial calculations, general ledger duties and check the accuracy of calculations performed by other employees.

Individual must possess the ability to work independently, perform multiple tasks, work as a team to accomplish practice goals, and maintain strong organizational skills.

Qualification Requirements

• Patient, professional, and compassionate.
• Willingness to work as a team player to meet the common goals of the organization.
• Ability to multi-task and work in a fast-paced environment while maintaining a positive attitude.
• Must demonstrate consistent professional conduct and meticulous attention to detail.
• Critical thinking and Strong Analytical skills are essential.
• Fundamental knowledge of Generally Accepted Accounting Principles and business terminology.
• Desired Education – Minimum Associates Degree in Accounting from an accredited college or related, specialty in Business preferred.
• Minimum of 5+ year full charge bookkeeping experience.
• Ability to meet deadlines and work under pressure with minimal supervision.
• Friendly, outgoing, and professional personality with excellent verbal and written communication skills.
• Desire to learn constantly, willingness to try new approaches to administrative tasks.
• Strive to develop strong working relationships with individuals throughout the company.
• Adheres to HIPAA, privacy, confidentiality and safety guidelines per office polices and protocol.
• Professional experience utilizing: Sage Accounting Software, Microsoft Outlook, Word, Excel, PowerPoint, and other medical practice related software.
  
  

Responsibilities

• Full cycle Accounts Payable including vendor records maintenance, W-9 and prepare annual 1099’s
• Vendor statement reconciliations
• Prepare and/or review of all expense reports for accuracy and proper expense disclosure
• General ledger maintenance, monthly entries, account reconciliations
• Credit card reconciliation
• Bank deposits
• Promotes positive relationships with all NOI employees, physicians, and the administrative team.
• Operates computers programmed with accounting software to record, store and analyze information.
• Checks figures, postings and documents for correct entry, mathematical accuracy and proper codes.
• Classifies records and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debits, credits and totals accounts in computer spreadsheets and databases, using specialized accounting software.
• Receives, records and banks cash, checks and vouchers.
• Complies with federal, state and company policies, procedures and regulations.
• Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Codes documents according to company procedures.
• Reconciles or notes and reports discrepancies found in records
• Cross trains in other departments as needed.
• Attends company and departmental staff meetings.
• Meets all Productivity Standards/Goals.
  
  

Payroll Duties

• Process biweekly payroll accurately and on schedule, including regular, overtime, and bonus pay using UKG (or applicable system)
• Maintain employee payroll records and ensure accuracy in timekeeping, deductions, and benefits administration
• Handle payroll tax filings, W-2s, and other required year-end reporting
• Respond to employee inquiries regarding payroll and resolve discrepancies
• Coordinate with HR for onboarding/offboarding impacts on payroll
• Ensure compliance with federal, state, and local payroll, wage, and hour law
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Typical Physical Demands

Position requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and may need to lift up to 25 pounds.

Reasonable accommodations may be made be made to enable individuals with disabilities to perform the essential functions. We are an equal opportunity employer.

Pay Range: $65,000 - $80,000 per year