Project Administrator

Description

McShane Construction has an opportunity for a construction Project Administrator to provide clerical and financial recordkeeping support to enhance the efficiency and productivity of McShane’s Auburn-based office and project management staff. In a team-based environment, the Project Administrator will assist with overall office duties, contract administration, cost management, and project communication on multi-family, industrial, and/or commercial projects. Career growth opportunities exist as individuals take on higher-level duties.

Receptionist Responsibilities

• Answer phones and greet visitors
• Open, distribute, and send mail and overnight packages
• Order and stock office supplies
• Order business cards for employees
• Update office calendar in Outlook
• Bank deposits
• Schedule office repairs and meet with service vendors
  
  

Administration Responsibilities

• Project insurance certificate tracking: obtain certificates from subcontractors (subs), create start up forms, properly log on tracking forms, save to company network and forward to third party management company
• Create subcontracts and change orders in Project Management software. Manage routing and distribution tracking
• Assist with subcontractor certified payroll on projects where Davis-Bacon is a requirement
• Develop an understanding of cost code and reporting systems.
• Special projects as assigned by Director of Administration
  
  

Project Communications

• Participate in the creation of any necessary project communication or correspondence with appropriate entities.
• Assist in tracking all project documentation.
• Become familiar with Owners and refer communications to the appropriate Project Manager or Project Engineer.
• Handle project calls and emails.
  
  

Requirements

• Associates degree or equivalent combination of education and experience
• 2+ years related construction administration experience
• Data entry and data management experience required
• CMiC or similar project management software experience preferred
• Strong attention to detail and the ability to produce work that is accurate, complete, and error-free
• Ability to communicate effectively and work productively with others
• Ability to prioritize and manage multiple priorities and deadlines
• Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn
• Ability to use a computer, the Internet, and MicroSoft Word, Excel, and Outlook
  
  

Are you ready to make an impact and grow with us, but looking for something different? Visit our Careers page at www.mcshaneconstruction.com/careers or reach out to Ray Azzolin, Talent Acquisition Manager, at [email protected] to learn more.

McShane Construction cultivates a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.

No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.