Executive Assistant

ESSENTIAL PURPOSE OF THIS POSITION:

This position will provide direct support to the President and the Essex Solutions Leadership Team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES:

• Complete a variety of administrative tasks, including managing calendars, completing expense reports, arranging complex and detailed travel plans for both domestic and international.
• Coordinate cross-functional projects and support strategic initiatives led by the President and Leadership team.
• Prepare presentations and other documents to support meetings and events.
• Plan and organize company meetings and events.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Facilitate smooth collaboration between teams to streamline executive priorities.
• Process payments and reimbursements utilizing Concur and internal accounting processes.
• Manage building facilities activities, including ordering office supplies, breakroom supplies, etc.
• Assist with planning employee engagement events and other special events.
• Coordinate food and beverage orders including ordering, set up and take down for executive functions and/or guest meetings.

REQUIREMENTS

• High School Diploma, Bachelor’s degree a plus.
• 5+ years’ experience as an Executive Assistant.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams) and Concur.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional communication and interpersonal skills.
• Ability to work in a fast paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility and adaptability to changing priorities and demands.