Analyst/HIM Technician

LECOM Medical Center and Behavioral Health Pavilion is a fully accredited healthcare facility dedicated to providing high-quality medical and behavioral health services. As the Erie region’s leader in behavioral health care, we are committed to meeting the needs of our community through comprehensive inpatient and outpatient services.

SUMMARY: Responsible for duties and processes related to medical record retrieval, assembly, maintenance and processing. Responsible for scanning, analyzing and release of information in accordance with organizational timelines/policies and state/federal regulations. The HIM Technician safeguards and protects patient’s right to privacy and maintains confidentiality.

Duties And Responsibilities

• Assembles charts of all discharged inpatient and outpatient in the prescribed fashion, making sure that each page carries the patient’s name and medical record number. Following the established order of assemble and filing protocol as referenced by facility policy and procedure; completes scanning of all records. After scanning, verify all documents are completed and proper form ID’s are applied.
• Ensures records are complete and properly stored and/or organized before filing or archiving.
• When directed, prepares records for purging and/or shredding and may participate in medical record destruction with direct supervision.
• Examines medical records for current and discharged patients for completeness. Medical records are analyzed for deficiencies as defined by state and federal medical record requirements, and hospital policies. Deficiencies are tagged for completion and entered into the EMR.
• Responsible for verifying the removal of deficiencies once completed by provider.
• Tracks unaddressed chart delinquencies, sending notifications to applicable parties at designated points in time as specified by departmental policy.
• Processes subpoenas, court orders, legal requests and other non-routine requests for information in addition to routine requests.
• Answers telephones promptly and courteously. Routes calls, takes messages, and provides routine information to customers as appropriate.
• Communicates cooperatively and constructively with physicians, patients, guests, and members of the healthcare team to ensure accurate and timely completion of processes and continuity of services.
• Responsible for safeguarding patient records and protecting patients’ right to privacy by ensuring compliance with HIPAA standards and maintaining confidentiality in all phases of work.
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
• Performs other related duties as assigned or requested.
  
  

Qualifications

Minimum Education: High school or equivalent

Minimum Experience

• 1-3 years of office experience required
• Knowledge of the medical record format, physiology and disease process, and understanding of medical terminology preferred. If no experience, strong interest in learning.