Office Services Administrator

Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.

Your Impact

As an Office Services Administrator, you will take ownership of a variety of office services tasks to ensure the smooth operation of our Minneapolis office You will manage the reception desk, handle incoming calls, greet and check-in visitors, and manage the conference room schedule through our Converge booking system. You will be responsible for maintaining all physical spaces in the office – conference rooms, common areas, private offices, desks and kitchens. This includes frequent room setups (moving tables/chairs, etc.). Additionally, you will handle catering for office functions, cultivate vendor relationships, and reconcile billing for vendors. You will also be responsible for managing ordering and restocking for snacks, fruit, coffee, plates/utensils, office supplies and other pantry items In addition, you will serve as point-of-contact for Global IT to assist with delivery of basic IT responsibilities including on-the-ground support for basic troubleshooting and inventory management. You will administer keycards and badges, track and report information as needed, and serve as a point-of-contact for Firm Security. Additionally, you will provide backup support for other Office Services roles within the region Your work will help maintain a professional and efficient office environment, ensuring that all office services and operations run smoothly and effectively You will be based in our Minneapolis office as part of the Office Services department. This team focuses on reception and room bookings, mail and duplication, facilities, and event planning

Your Growth

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

Your qualifications and skills

• High School diploma required; undergraduate degree preferred
• 1+ years of relevant business experience, ideally in a professional services environment
• Ability to perform multiple tasks effectively with minimal supervision
• Strong interpersonal skills, an excellent professional demeanor, and the ability to deliver outstanding customer service
• Excitement to cultivate strong relationships with colleagues, clients and vendors; energized by working in a collaborative team environment but demonstrates ability to work independently
• Strong oral and written communication skills
• Willingness to take initiative and rapidly problem solve issues as they arise
• Possess high quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure
• Ability to move equipment and furniture for room/event set-ups
• Technical knowledge of office machines and equipment
• Proficient in rational decision making based on data, facts, and logical reasoning
• Exceptional time management to meet your responsibilities in a complex and largely autonomous work environment
• This is an in-office role; flexibility to work overtime occasionally, particularly for events